key.

Operating Instructions
Copy Reference
1
Placing Originals
2
Copying
3
Appendix
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.
Do not copy or print any item for which reproduction is prohibited by law.
Copying or printing the following items is generally prohibited by local law:
bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses.
The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its
completeness or accuracy. If you have any questions concerning the legality of copying or printing certain items, consult with your legal advisor.
Notes:
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Depending on which country you are in, certain units may be optional. For details, please contact your
local dealer.
Caution:
Use of controls or adjustments or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.
Two kinds of size notation are employed in this manual. With this machine refer to the metric version.
Manuals for This Machine
Refer to the manuals that are relevant to what you want to do with the machine.
Important
❒ Media differ according to manual.
❒ The printed and electronic versions of a manual have the same contents.
❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the
manuals as PDF files.
❒ Depending on which country you are in, there may also be html manuals. To
view these manuals, a Web browser must be installed.
❖ About This Machine
Be sure to read the Safety Information in this manual before using the machine.
This manual provides an introduction to the functions of the machine. It also
explains the control panel, preparation procedures for using the machine,
how to enter text, and how to install the CD-ROMs provided.
❖ General Settings Guide
Explains User Tools settings, and Address Book procedures such as registering fax numbers, e-mail addresses, and user codes. Also refer to this manual
for explanations on how to connect the machine.
❖ Troubleshooting
Provides a guide to solving common problems, and explains how to replace
paper, toner, and other consumables.
❖ Security Reference
This manual is for administrators of the machine. It explains security functions that the administrators can use to protect data from being tampered
with, or prevent the machine from unauthorized use.
Also refer to this manual for the procedures for registering administrators, as
well as setting user and administrator authentication.
❖ Copy Reference
Explains Copier functions and operations. Also refer to this manual for explanations on how to place originals.
❖ Facsimile Reference
Explains Facsimile functions and operations.
❖ Printer Reference
Explains Printer functions and operations.
❖ Scanner Reference
Explains Scanner functions and operations.
i
❖ Network Guide
Explains how to configure and operate the machine in a network environment, and use the software provided.
This manual covers all models, and includes descriptions of functions and
settings that might not be available on this machine. Images, illustrations, and
information about operating systems that are supported might also differ
slightly from those of this machine.
❖ Other manuals
• Manuals for This Machine
• Safety Information
• Quick Reference Copy Guide
• Quick Reference Fax Guide
• Quick Reference Printer Guide
• Quick Reference Scanner Guide
• PostScript3 Supplement
• UNIX Supplement
• Manuals for DeskTopBinder Lite
• DeskTopBinder Lite Setup Guide
• DeskTopBinder Introduction Guide
• Auto Document Link Guide
Note
❒ Manuals provided are specific to machine types.
❒ For “UNIX Supplement”, please visit our Web site or consult an authorized
dealer.
❒ “PostScript3 Supplement” and “UNIX Supplement” include descriptions of
functions and settings that might not be available on this machine.
ii
What You Can Do with This Machine
Available functions differ depending on the model and options.
Reference
p.2 “Functions Requiring the ARDF”
Types of Duplex Copies
❖ 1 Sided 2 Pages → 2 Sided 1 Page
See p.41 “Duplex”.
❖ 2 Sided 1 Page → 2 Sided 1 Page
See p.41 “Duplex”.
❖ 1 Sided 4 Pages → Combine 2 Sided 1 Page
See p.47 “Two-Sided Combine”.
GCSHVY9J
iii
❖ 1 Sided 8 Pages → Combine 2 Sided 1 Page
See p.47 “Two-Sided Combine”.
GCSHVYAE
1 Front
2 Back
❖ 2 Sided 2 Pages → Combine 2 Sided 1 Page
See p.47 “Two-Sided Combine”.
GCSHVY1E
❖ 2 Sided 4 Pages → Combine 2 Sided 1 Page
See p.47 “Two-Sided Combine”.
GCSHVY2E
1 Front
2 Back
iv
Combining Multiple Pages onto a Single Page
See p.44 “One-Sided Combine”.
❖ 1 Sided 2 Pages → Combine 1 Sided 1 Page
GCSHVY7J
❖ 1 Sided 4 Pages → Combine 1 Sided 1 Page
GCSHVY8J
❖ 2 Sided 1 Page → Combine 1 Sided 1 Page
GCSHVYOJ
v
❖ 2 Sided 2 Pages → Combine 1 Sided 1 Page
GCSHVYBJ
Copying 2-Sided Originals onto 1-Sided Pages
See p.50 “Series Copies”.
❖ 2 Sided 1 Page → 1 Sided 2 Pages
Copying onto Envelopes
❖ Envelope
See p.30 “When Copying onto Envelopes”.
vi
TABLE OF CONTENTS
Manuals for This Machine ......................................................................................i
What You Can Do with This Machine..................................................................iii
Types of Duplex Copies ............................................................................................ iii
Combining Multiple Pages onto a Single Page .......................................................... v
Copying 2-Sided Originals onto 1-Sided Pages........................................................ vi
Copying onto Envelopes ........................................................................................... vi
How to Read This Manual .....................................................................................1
Symbols .....................................................................................................................1
Name of Major Item....................................................................................................1
Functions Requiring the ARDF.............................................................................2
Display ....................................................................................................................3
Reading the Display ...................................................................................................3
Using the Keys on the Control Panel .........................................................................4
User Tools Menu (Copier Features) .....................................................................5
1. Placing Originals
Originals .................................................................................................................7
Sizes and Weights of Recommended Originals.........................................................7
Sizes Selectable as Regular Size Originals ...............................................................9
Missing Image Area .................................................................................................10
Placing Originals..................................................................................................11
Original Orientation ..................................................................................................11
Placing Originals on the Exposure Glass.................................................................12
Placing Originals in the ARDF..................................................................................13
Specifying the Original Size When a Paper Tray is Selected ..................................14
Specifying the Original Size When the Bypass Tray is Selected .............................17
2. Copying
Basic Procedure...................................................................................................21
Copying from the Bypass Tray...........................................................................23
Loading Paper on the Bypass Tray..........................................................................23
When Copying onto Regular Size Paper .................................................................25
When Copying onto Custom Size Paper..................................................................26
When Copying onto OHP Transparencies ...............................................................27
When Copying onto Thick Paper .............................................................................28
When Copying onto Envelopes................................................................................30
Copy Functions....................................................................................................34
Adjusting Image Density ..........................................................................................34
Original Type Setting................................................................................................34
Selecting Copy Paper ..............................................................................................35
Preset Reduce/Enlarge ............................................................................................36
Zoom ........................................................................................................................37
Sort........................................................................................................................... 39
Duplex ......................................................................................................................41
One-Sided Combine.................................................................................................44
Two-Sided Combine.................................................................................................47
Series Copies...........................................................................................................50
vii
3. Appendix
Combination Chart...............................................................................................53
Supplementary Information ................................................................................54
INDEX......................................................................................................... 57
viii
How to Read This Manual
Note
❒ For proper use of this product, be sure to read About This Machine first.
❒ Supplementary information about the copier mode is described in “Supplementary Information”.
Reference
p.54 “Supplementary Information”
Symbols
This manual uses the following symbols:
Indicates important safety notes.
Ignoring these notes could result in serious injury or death. Be sure to read these
notes. They can be found in the “Safety Information” section of About This Machine.
Indicates important safety notes.
Ignoring these notes could result in moderate or minor injury, or damage to the
machine or to property. Be sure to read these notes. They can be found in the
“Safety Information” section of About This Machine.
Indicates points to pay attention to when using the machine, and explanations
of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure
to read these explanations.
Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors.
This symbol is located at the end of sections. It indicates where you can find further relevant information.
[]
Indicates the names of keys that appear on the machine's display panel.
{}
Indicates the names of keys on the machine's control panel.
Name of Major Item
Major item of this machine is referred to as follows in this manual:
• Auto document feeder capable of scanning both sides of a sheet → ARDF
1
Functions Requiring the ARDF
The following functions are available when the ARDF is installed:
❖ Duplex
• 2 Sided → 2 Sided
❖ One-Sided Combine
• 2 Sided 1 Page → Combine 1 Side
• 2 Sided 2 Pages → Combine 1 Side
❖ Two-Sided Combine
• 2 Sided 2 Pages → Combine 2 Sides
• 2 Sided 4 Pages → Combine 2 Sides
❖ Series Copies
• 2 Sided → 1 Sided
2
Display
This section explains how to read the display and how to use the selection keys
on the copy display.
Note
❒ The copy display is set as the default screen when the machine is turned on.
Reading the Display
❖ Initial copy display
ABU018S
1. Displays operational status and
messages.
2. Displays the current paper tray
3. Displays the number of copies set.
4. Displays frequently used functions.
and selected items that appear in
brackets.
3
Using the Keys on the Control Panel
ARK002S
4
1. Selection keys
2. {Escape} key
Correspond to items at the bottom line on
the display.
Example: copy display
Press to cancel an operation or return to
the previous display.
• When the instruction “press [Reduce]”
appears in this manual, press the left
selection key.
• When the instruction “press [Enlarge]”
appears in this manual, press the centre selection key.
• When the instruction “press [Zoom]”
appears in this manual, press the right
selection key.
Press to set a selected item or entered numeric value.
3. {OK} key
4. Scroll keys
Press to move the cursor to each direction
one by one.
When {U}, {T}, {V}, or {W} key appears
in this manual, press the scroll key of the
same direction.
User Tools Menu (Copier Features)
This section describes items you can set in the copier feature. The copier features
screen can be displayed by pressing the {User Tools/Counter} key. For details
about how to set up these items, see General Settings Guide.
Item
Description
Auto Tray Switching
If you load paper of the same size and in the same orientation in
two trays, the machine automatically shifts to the other tray when
the first tray runs out of paper (if [On] is selected.) This function is
called “Auto Tray Switching”. This setting specifies whether to
use Auto Tray Switching or not.
Original Type Setting
You can adjust copy finish quality level according to original type.
You can choose these functions after selecting [Original Type 1
(Text)] or [Original Type 2 (Photo)].
Duplex Mode Priority
You can select the type of Duplex function effective when the machine is turned on, reset, or modes are cleared.
Orientation
You can select the original orientation when using the Combine/Series, or two-sided originals to one-sided Duplex function.
The default setting is [Do not Specify].
Max. Number of Sets
The maximum copy quantity can be set between 1 and 99 using
the number keys.
Original Count Display
You can set to display the count of originals and copying pages on
the display when [On] is selected.
Reproduction Ratio
You can select which reduce, enlarge, or input ratio is shown on
the display with priority when [Reduce] or [Enlarge] is selected.
Preset R/E Priority
You can set the ratio with priority when [R/E] is selected.
Duplex Margin
Specify left margin on the back side of copies, and top margin on
the front side.
Letterhead Setting
If you select [On] for this function, the machine rotates the image
correctly.
Menu Protect
You can prevent unauthenticated users from changing the user
tools settings.
5
6
1. Placing Originals
This chapter describes the types of originals you can set and how to place originals.
Originals
This section describes the types of originals that can be placed, and missing image area.
Sizes and Weights of Recommended Originals
The following describes recommended paper sizes and weights, and non-compatible originals for the ARDF.
❖ Metric version
Where original is
placed
Original size
Original weight
Exposure glass
Up to A4
--
ARDF
One-sided originals:
52-105 g/m2
A4L – A5KL
Two-sided originals:
52–105 g/m2
A4L – A5L
❖ Inch version
Where original is
placed
Original size
Original weight
Exposure glass
Up to 81/2" × 14"
--
ARDF
One-sided originals:
14-28 lb.
8 /2" × 14"L – 5 /2" × 8 /2"KL
1
1
1
Two-sided originals:
14–28 lb.
8 /2" × 14"L – 5 /2" × 8 /2"L
1
1
1
Note
❒ About 50 originals (80 g/m2, 20 lb.) can be placed in the ARDF.
❒ Do not place 2-sided originals in the ARDF if they are 17 lb. or less in weight
and 13" or more in length. Place them on the exposure glass instead.
7
Placing Originals
Non-compatible originals for the ARDF
Placing the following types of originals in the ARDF can cause paper misfeeds
or light and black lines, or result in damage to the originals. Place these originals
on the exposure glass instead.
• Originals other than those specified in “Sizes and Weights of Recommended
Originals”
• Stapled or clipped originals
• Perforated or torn originals
• Curled, folded, or creased originals
• Pasted originals
• Originals with any kind of coating, such as thermal fax paper, art paper, aluminum foil, carbon paper, or conductive paper
• Originals with perforated lines
• Originals with indexes, tags, or other projecting parts
• Sticky originals such as translucent paper
• Thin or highly flexible originals
• Thick originals such as postcards
• Bound originals such as books
• Transparent originals such as OHP transparencies or translucent paper
• Originals that are still wet with ink or correction fluid
1
Note
❒ The original might become dirty if it is written with a pencil or a similar tool.
8
Originals
Sizes Selectable as Regular Size Originals
You can select the following original sizes on the display:
A4L *1 , B5 JISL *2 , A5KL, 8 1/2" × 14"L, 8 1/2" × 13"L, 8 1/2" × 11"L *3 ,
8 1/4" × 14"L, 8 1/4" × 13"L, 8" × 13"L, 5 1/2" × 8 1/2"KL
*1
*2
*3
1
Default size for the metric version
JIS: Japanese Industrial Standard
Default size for the inch version
Maximum scanning area
❖ Exposure glass
ABU023S
❖ ARDF
ARC022S
Note
❒ When you copy custom size originals, make sure you specify the size of the
originals. If not, the image may not be copied properly.
❒ For 2-sided originals that can be placed in the ARDF, the horizontal size is
160-356 mm (6.3"-14").
Reference
p.14 “Specifying the Original Size When a Paper Tray is Selected”
p.17 “Specifying the Original Size When the Bypass Tray is Selected”
9
Placing Originals
Missing Image Area
Even if you correctly place originals in the ARDF or on the exposure glass, margins of a few millimeters on all four sides of the original might not be copied.
1
GCGENK2E
1 0.5-4.5 mm (0.02"-0.18")
2 1.0-5.0 mm (0.04"-0.20")*
3 0.5-3.5 mm (0.02"-0.14")
4 1.0-5.0 mm (0.04"-0.20")
* Back of 2-sided copy: 2.2-6.2 mm (0.09"-0.25")
10
Placing Originals
Placing Originals
This section describes the procedure for placing originals on the exposure glass
and in the ARDF.
Take care to place originals after any correction fluid and ink has completely
dried. Not taking this precaution could cause marks on the exposure glass that
will be copied onto paper.
1
Reference
p.7 “Originals”
Original Orientation
You can set the original orientation in the following ways.
Originals
ARDF
Exposure
glass
GCCO600E
set23EE
Note
❒ Originals should be aligned to the rear left corner when placing them on the
exposure glass. However, some copy functions may produce different results
depending on the orientation of the originals. For details, see the explanations
of each function.
Reference
p.41 “Duplex”
p.44 “One-Sided Combine”
p.47 “Two-Sided Combine”
p.50 “Series Copies”
11
Placing Originals
Placing Originals on the Exposure Glass
Place originals on the exposure glass.
1
Important
❒ Do not lift the exposure glass cover or ARDF forcefully. Otherwise, it will be
damaged, or the cover of the ARDF might open.
A Lift the exposure glass cover or ARDF.
B Place the original face down on the exposure glass. The original should be
aligned with the rear left corner.
Start with the first page to be copied.
ARC043S
1 Positioning mark
2 Left scale
C Lower the exposure glass cover or ARDF.
12
Placing Originals
Placing Originals in the ARDF
Place originals in the ARDF.
Settings should be made when placing custom size originals.
1
❖ When placing custom size originals:
See p.14 “Specifying the Original Size When a Paper Tray is Selected” and
p.17 “Specifying the Original Size When the Bypass Tray is Selected”.
❖ ARDF
ARC011S
A Adjust the document guide to the original size.
B Set the aligned originals face up into the ARDF.
Do not stack originals beyond the limit mark.
The first page should be on the top.
Be sure not to place originals or other objects on the top cover. Doing so may
cause a malfunction.
ARC023S
1 Limit mark
2 Document guide
13
Placing Originals
Note
❒ Originals that are 160 mm or less along the feed direction, such as A5K or
51/2" × 81/2"K, may jam inside the ARDF when you make duplex copies.
❒ Thin originals (64 g/m2, 17 lb. or less) that are 310 mm (13") or more along
the feed direction, such as 81/2" × 14"L or 8" × 13"L, may jam inside the
ARDF when you make duplex copies.
❒ Straighten curls in the originals before placing them in the ARDF.
❒ To prevent multiple sheets from being fed at once, fan the originals before
placing them in the ARDF.
❒ Set the originals squarely.
1
Specifying the Original Size When a Paper Tray is Selected
You can select either regular or custom for the size of the original when a paper
tray is selected.
Regular sizes
When placing regular size originals on the exposure glass or in the ARDF, select
the size of the originals from the regular sizes shown on the display.
If you do not specify the original size, the machine will make copies on the paper
size in the tray selected. When copy paper size and original size differ, you need
to specify the original size as follows:
A Select a desired paper tray using {U} or {T}.
B Press the {q} key.
C Select [Regular Size] using {U} or {T}, and then press the {OK} key.
14
Placing Originals
D Select the original size using the scroll keys, and then press the {OK} key.
1
The “Programmed” message appears.
When the regular size originals settings are registered,
on the top of the copy display.
appears
Note
❒ To cancel the size you have set, press the {Clear Modes} key.
Custom sizes
When placing custom size originals on the exposure glass or in the ARDF, specify the size of the originals using the number keys.
Important
❒ Original sizes that can be set with this function are:
• ARDF: vertical 139-216 mm (5.5"-8.5"), horizontal for 1-sided originals 1391260 mm (5.5"-49.6"), horizontal for 2-sided originals 160-356 mm (6.3"-14")
• Exposure glass: vertical 139-216 mm (5.5"-8.5"), horizontal 160-356 mm
(6.3"-14")
A Select a desired paper tray using {U} or {T}.
B Press the {q} key.
C Select [Custom Size] using {U} or {T}, and then press the {OK} key.
15
Placing Originals
D Enter the horizontal size of the original (Horiz.) with the number keys, and
then press the {OK} key.
1
ARC009S
1 Vertical size
2 Horizontal size
E Enter the vertical size of the original (Vert.) with the number keys, and then
press the {OK} key.
The “Programmed” message appears.
When the custom size originals settings are registered,
on the top of the copy display.
appears
Note
❒ If you make a mistake in step D or E, press the {Clear/Stop} key, and then
enter the value again.
❒ To cancel the size you have set, press the {Clear Modes} key.
16
Placing Originals
Specifying the Original Size When the Bypass Tray is Selected
You can select either regular or custom for the size of the original when the bypass tray is selected.
1
Regular sizes
When placing regular size originals on the exposure glass or in the ARDF, select
the size of the originals from the regular sizes shown on the display.
If you do not specify the original size, the machine will make copies on the paper
size in the tray selected. When copy paper size and original size differ, you need
to specify the original size as follows:
A Select the bypass tray
using {U} or {T}.
B Press the {q} key.
C Select [Original Size] using {U} or {T}, and then press the {OK} key.
D Select [Regular Size] using {U} or {T}, and then press the {OK} key.
17
Placing Originals
E Select the original size using the scroll keys, and then press the {OK} key.
1
The “Programmed” message appears.
When the regular size originals settings are registered,
on the top of the copy display.
appears
Note
❒ To cancel the size you have set, press the {Clear Modes} key.
Custom sizes
When placing custom size originals on the exposure glass or in the ARDF, specify the size of the originals using the number keys.
Important
❒ Original sizes that can be set with this function are:
• ARDF: vertical 139-216 mm (5.5"-8.5"), horizontal for 1-sided originals 1391260 mm (5.5"-49.6"), horizontal for 2-sided originals 160-356 mm (6.3"-14")
• Exposure glass: vertical 139-216 mm (5.5"-8.5"), horizontal 160-356 mm
(6.3"-14")
A Select the bypass tray
using {U} or {T}.
B Press the {q} key.
C Select [Original Size] using {U} or {T}, and then press the {OK} key.
18
Placing Originals
D Select [Custom Size] using {U} or {T}, and then press the {OK} key.
1
E Enter the horizontal size of the original (Horiz.) with the number keys, and
then press the {OK} key.
F Enter the vertical size of the original (Vert.) with the number keys, and then
press the {OK} key.
The “Programmed” message appears.
When the custom size originals settings are registered,
on the top of the copy display.
appears
Note
❒ If you make a mistake in step E or F, press the {Clear/Stop} key, and then
enter the value again.
❒ To cancel the size you have set, press the {Clear Modes} key.
19
Placing Originals
1
20
2. Copying
This chapter describes procedures for making copies in various modes.
Basic Procedure
This section describes the basic procedure for making copies.
Important
❒ When User Code Authentication is set, enter your user code (up to eight digits) with the number keys so that the machine accepts copy jobs. See “Authentication Information”, General Settings Guide.
❒ When Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server Authentication is set, enter your login user name
and password so that the machine accepts copy jobs. Ask the administrator
for the login user name and password. For details, see “When the Authentication Screen is Displayed”, About This Machine.
A Make sure "Ready" appears on the screen.
If any other function is displayed, press the {Copy} key.
❖ Initial copy display
B Make sure no previous settings remain.
When there are previous settings remaining, press the {Clear Modes} key.
C Place the originals.
D Make desired settings.
E Enter the number of copies using the number keys.
The maximum copy quantity that can be set is 99.
21
Copying
F Press the {Start} key.
2
ARC012S
The machine starts copying.
When placing originals on the exposure glass, press the {q} key after all
originals are scanned.
Copies are delivered face down.
Note
❒ Always log off when you have finished using the machine to prevent unauthorized users from using the machine.
❒ To stop the machine during a multicopy run, press the {Clear/Stop} key.
❒ To return the machine to its initial state after copying, press the {Clear
Modes} key.
❒ To clear an entered value, press the {Clear/Stop} key.
Reference
p.11 “Placing Originals”
“When the Authentication Screen is Displayed”, About This Machine
22
Copying from the Bypass Tray
Copying from the Bypass Tray
Use the bypass tray to copy onto OHP transparencies, thick paper, envelopes,
and paper that cannot be loaded in the paper trays.
Important
❒ Paper that has a vertical length of 90-216 mm (3.55"-8.50") and a horizontal
length of 139-600 mm (5.48"-23.62") can be copied from the bypass tray. However, when paper larger than 356 mm (14.02") in size is used, the paper may
become wrinkled, may not be fed into the machine, or may cause paper jams.
2
❒ You cannot use the duplex function when copying from the bypass tray.
Reference
“Copy Paper”, About This Machine
Loading Paper on the Bypass Tray
Use the bypass tray to copy onto OHP transparencies, thick paper, envelopes
and paper that cannot be loaded in the paper trays.
Important
❒ When copying on OHP transparencies or paper heavier than 157 g/m2 (about 42 lb.)
you need to specify the type and size of paper.
❒ The maximum number of sheets you can load into the bypass tray depends
on the paper type. Load only as much paper as can be held between the paper
guides on the bypass tray.
A Open the bypass tray.
ABU027S
23
Copying
B Push up the release lever.
2
ZFOY310E
1 Release lever
C Align the paper guides to the paper size, and then insert the paper face
down.
If the guides are not flush against the paper, images might be skewed or paper misfeeds might occur.
Load only as much paper as can be held between the guides on the bypass
tray. Overloading the bypass tray can result in misfeeds and skewed images.
To support A4L, 81/2" × 11"L, or larger paper sizes, pull out the extender.
To prevent multiple sheets from being fed at once, fan paper before placing it
on the tray.
ZFOY250E
1 Horizontal size
2 Vertical size
3 Extender
4 Paper guides
24
Copying from the Bypass Tray
D Pull down the release lever.
2
ARC013S
1 Release lever
The bypass tray is selected on the display.
E Select the size and type of the paper, if required.
Note
❒ If the bypass tray
is not selected on the display in step D, select
using
{U} or {T}, and then press the {q} key.
❒ When Panel Key Sound is turned off, the beeper will not sound even if you
insert paper into the bypass tray.
When Copying onto Regular Size Paper
Makes copies onto regular size paper from the bypass tray.
A Load paper face down on the bypass tray.
B Select the bypass tray using {U} or {T}.
C Press the {q} key.
D Select [Paper Size] using {U} or {T}, and then press the {OK} key.
25
Copying
E Select [Regular Size] using {U} or {T}, and then press the {OK} key.
F Select the paper size using the scroll keys, and then press the {OK} key.
2
The “Programmed” message appears.
G Place the originals, and then press the {Start} key.
H When the copy job is finished, press the {Clear Modes} key to clear the settings.
Reference
p.23 “Loading Paper on the Bypass Tray”
When Copying onto Custom Size Paper
Makes copies onto custom size paper from the bypass tray.
A Load paper face down on the bypass tray.
B Select the bypass tray using {U} or {T}.
C Press the {q} key.
D Select [Paper Size] using {U} or {T}, and then press the {OK} key.
E Select [Custom Size] using {U} or {T}, and then press the {OK} key.
26
Copying from the Bypass Tray
F Enter the horizontal size of the paper (Horiz.) with the number keys, and
then press the {OK} key.
2
G Enter the vertical size of the paper (Vert.) with the number keys, and then
press the {OK} key.
The “Programmed” message appears.
H Place the originals, and then press the {Start} key.
I When the copy job is finished, press the {Clear Modes} key to clear the settings.
Note
❒ If you make a mistake in step F or G, press the {Clear/Stop} key, and then
enter the value again.
Reference
p.23 “Loading Paper on the Bypass Tray”
When Copying onto OHP Transparencies
When copying onto OHP transparencies, select [OHP (Transparency)] in Paper
Type.
Important
❒ OHP transparencies must be loaded face down in the tray with the notched
corner of the sheet in the appropriate corner of the tray.
❒ Load OHP transparencies one at time in the bypass tray. This prevents multiple sheets being fed in together, which can cause jams and misprints.
❒ Remove copied sheets from the internal tray one by one.
A Load OHP transparencies face down on the bypass tray.
B Select the bypass tray using {U} or {T}.
C Press the {q} key.
27
Copying
D Select [Paper Type] using {U} or {T}, and then press the {OK} key.
E Select [OHP (Transparency)] using {U} or {T}, and then press the {OK} key.
2
The “Programmed” message appears.
F Select the paper size, if required.
G Place the originals, and then press the {Start} key.
H When the copy job is finished, press the {Clear Modes} key to clear the settings.
Note
❒ Printing on OHP transparencies is slower than printing on plain paper.
Reference
p.23 “Loading Paper on the Bypass Tray”
When Copying onto Thick Paper
When copying onto thick paper, select [Thick Paper] in Paper Type.
Important
❒ To prevent multiple sheets from being fed at once, fan paper before placing it
on the tray.
A Load thick paper face down on the bypass tray.
B Select the bypass tray using {U} or {T}.
C Press the {q} key.
D Select [Paper Type] using {U} or {T}, and then press the {OK} key.
28
Copying from the Bypass Tray
E Select [Thick Paper] using {U} or {T}, and then press the {OK} key.
The “Programmed” message appears.
2
F Select the paper size, if required.
G Place the originals, and then press the {Start} key.
H When the copy job is finished, press the {Clear Modes} key to clear the settings.
Note
❒ Printing on thick paper is slower than printing on plain paper.
Reference
p.23 “Loading Paper on the Bypass Tray”
29
Copying
When Copying onto Envelopes
When copying onto envelopes, select the envelope size in Paper Size, and [Thick
Paper] in Paper Type.
Important
❒ Before loading envelopes, use a pen or similar to flatten their edges.
2
ALZ050S
ALZ051S
30
Copying from the Bypass Tray
❖ Printable area
The following areas of envelopes can be printed on:
2
ARB024S
1 Feeding direction
2 Printable area
3 10 mm (0.4")
4 10 mm (0.4")
5 10 mm (0.4")
❖ Orientation of Originals and Envelopes
Originals and envelopes must be placed in the same orientation.
To minimize waste and time, check that originals and envelopes are loaded
in the same orientation.
ARB025S
The illustration shows the orientation of originals and envelopes.
1 Original on the exposure glass
2 Envelope on the bypass tray
3 Top
4 Bottom
5 Horizontal size
6 Vertical size
31
Copying
A Load envelopes face down on the bypass tray.
2
ARC014S
1 Release lever
B Select the bypass tray using {U} or {T}.
C Press the {q} key.
D Select [Paper Size] using {U} or {T}, and then press the {OK} key.
E Select [Regular Size] using {U} or {T}, and then press the {OK} key.
F Select the envelope size using {U} or {T}, and then press the {OK} key.
The “Programmed” message appears.
G Press the {q} key.
32
Copying from the Bypass Tray
H Select [Paper Type] using {U} or {T}, and then press the {OK} key.
I Select [Thick Paper] using {U} or {T}, and then press the {OK} key.
2
The “Programmed” message appears.
J Place the original, and then press the {Start} key.
K When the copy job is finished, press the {Clear Modes} key to clear the settings.
Note
❒ When copying on a small-sized envelope, align the flap to the paper guide
on the left.
ABU050S
Reference
p.23 “Loading Paper on the Bypass Tray”
33
Copying
Copy Functions
Adjusting Image Density
You can adjust the image density in five levels. If you want darker or lighter copies, adjust the image density accordingly.
2
A Press the {Lighter} or {Darker} key to adjust the image density.
The density indicator moves.
ARC028S
The image density changes in five increments as follows:
ABU042S
Original Type Setting
Select one of the following original types to match your originals:
❖ Text
Select this mode when your originals contain only text (no pictures).
34
❖ Photo
Delicate tones of photographs and pictures can be reproduced with this mode.
• When copying developed photographs
• When copying photographs or pictures that are printed on paper (e.g.
magazines)
• When copying originals generated by colour copiers
Copy Functions
A Press the {Original Type} key to select the original type.
The indicator of the selected original type goes on.
2
ARC029S
Upper indicator: Text
Lower indicator: Photo
Reference
“Original Type Setting”, General Settings Guide
Selecting Copy Paper
Choose a tray containing the paper you want to copy onto: the paper trays or the
bypass tray.
A Select a desired tray using {U} or {T}.
The selected tray and paper size are displayed.
Reference
p.23 “Copying from the Bypass Tray”
35
Copying
Preset Reduce/Enlarge
You can select a preset reduce or enlarge ratio for copying.
2
❖ Base Point
The base point of Reduce/Enlarge differs depending on how the original is
scanned. When the original is set on the exposure glass, the upper left corner
will be the base point. When it is set in the ARDF, the bottom left corner of the
original will be the base point.
The figure below is the resulting copy images that differ depending on how
the original is scanned.
GCKA031e
1 Base point when placing on the exposure glass
2 Base point when placing in the ARDF
A Press [R/E].
36
Copy Functions
B Press [Enlarge] or [Reduce].
C Select a ratio using {U} or {T}, and then press the {OK} key.
2
The “Programmed” message appears.
D Place the originals, and then press the {Start} key.
Reference
“Reproduction Ratio”, General Settings Guide
“Preset R/E Priority”, General Settings Guide
Zoom
You can change the reproduction ratio in increments of 1%.
Selecting a ratio using the scroll keys
Select a ratio using {U} or {T}.
A Press [R/E].
37
Copying
B Select a preset ratio which is close to the desired ratio with [Enlarge] or [Reduce] and then press [Zoom].
2
C Specify a ratio using {U} or {T}, and then press the {OK} key.
Pressing {U} or {T} changes the ratio in increments of 1%. Pressing and holding down the relevant key changes the ratio in increments of 10%.
The “Programmed” message appears.
D Place the original, and then press the {Start} key.
Note
❒ If you make a mistake in step C, readjust it using {U} or {T}.
Entering a ratio with the number keys
Select a ratio using the number keys.
A Press [R/E].
B Press [Zoom].
38
Copy Functions
C Enter the desired ratio with the number keys, and then press the {OK} key.
The “Programmed” message appears.
2
D Place the original, and then press the {Start} key.
Note
❒ If you make a mistake in step C, press the {Clear/Stop} key, and then enter
the value again.
Sort
The machine assembles copies as sets in sequential order.
A Press the {Sort} key.
ARK008S
The indicator goes on.
B Enter the number of copy sets using the number keys.
39
Copying
C Place the originals.
When placing originals on the exposure glass, start with the first page to be
copied. When placing originals in the ARDF, set the first page on the top.
D Press the {Start} key.
When placing originals on the exposure glass, press the {q} key after all
originals are scanned.
2
Note
❒ To cancel the Sort function in step A, press the {Sort} key again. Make sure
the indicator goes off.
Changing the number of sets
You can change the number of copy sets during copying.
Important
❒ This function can only be used when the Sort function is turned on.
A While "Copying..." is displayed, press the {Clear/Stop} key.
B Press [Sets].
C Enter
the number of copy sets with the number keys, and then press
[Resume].
Copying starts again.
Note
❒ The number of sets you can enter in step C differs depending on when the
{Clear/Stop} key is pressed.
40
Copy Functions
Duplex
There are two types of Duplex available.
Important
❒ You cannot use the bypass tray with this function.
❖ 1 Sided → 2 Sided
Copies 2 one-sided pages to 1 two-sided page.
2
❖ 2 Sided → 2 Sided
Copies 1 two-sided page to 1 two-sided page.
Note
❒ The ARDF is required to scan two-sided originals.
41
Copying
Original orientation and completed copies
The resulting copy image will differ according to the orientation in which you
place the originals (vertical K or horizontal L).
The table shows the orientation of images on the front and back of copies, not the
orientation of delivery.
2
GCRYOU1E
A Press the {Duplex} key.
ARK009S
The indicator goes on.
42
Copy Functions
B Select the duplex mode using {U} or {T}, and then press the {OK} key.
C Select the original orientation using {U} or {T}, and then press the {OK}
2
key.
D Select the duplex orientation using {U} or {T}, and then press the {OK}
key.
The “Programmed” message appears.
E Place the originals.
When placing originals on the exposure glass, start with the first page to be
copied. When placing originals in the ARDF, set the first page on the top.
F Press the {Start} key.
When placing originals on the exposure glass, press the {q} key after all
originals are scanned.
Note
❒ The paper weight that can be used with duplex copying is 64-90 g/m2 (20-24 lb.)
❒ To cancel the Duplex function in step A, press the {Duplex} key again. Make
sure the indicator goes off.
❒ To display the screens in steps C and D , select [Always Specify] for [Orientation] with Copier Features in User Tools. If [Do not Specify] is selected, proceed to step E.
❒ You can change the margins of duplex copies.
Reference
“Duplex Margin”, General Settings Guide
“Orientation”, General Settings Guide
43
Copying
One-Sided Combine
Combines several pages to one side of a sheet.
There are four types of One-Sided Combine available.
❖ 1 Sided 2 Pages → Combine 1 Side
Copies 2 one-sided originals to one side of a sheet.
2
GCSHVY7J
❖ 1 Sided 4 Pages → Combine 1 Side
Copies 4 one-sided originals to one side of a sheet.
GCSHVY8J
❖ 2 Sided 1 Page → Combine 1 Side
Copies 1 two-sided original to one side of a sheet.
GCSHVYOJ
44
Copy Functions
❖ 2 Sided 2 Pages → Combine 1 Side
Copies 2 two-sided originals to one side of a sheet.
2
GCSHVYBJ
Note
❒ The ARDF is required to scan two-sided originals.
❒ You cannot apply this function to sheets of 357 mm or longer that are fed from
the bypass tray.
Original orientation and image position of Combine
Open to left (K) originals
GCSHUY3E
Open to top (L) originals
GCSHUY4E
45
Copying
Placing originals (originals placed in the ARDF)
• Originals read from left to right
Combine5
2
• Originals read from top to bottom
Combine6
A Press the {Combine/Series} key.
ARK010S
The indicator goes on.
B Select the combine mode using {U} or {T}, and then press the {OK} key.
C Select the original orientation using {U} or {T}, and then press the {OK}
key.
The “Programmed” message appears.
46
Copy Functions
D Select the paper size using {U} or {T}, and then press the {OK} key.
E Place the originals, and then press the {Start} key.
2
Note
❒ To cancel the One-Sided Combine function in step A, press the {Combine/Series} key again. Make sure the indicator goes off.
❒ To display the screen in step C, select [Always Specify] for [Orientation] with
Copier Features in User Tools. If [Do not Specify] is selected, proceed to step
D.
Reference
“Orientation”, General Settings Guide
Two-Sided Combine
Combines various pages of originals onto one two-sided sheet.
There are four types of Two-Sided Combine.
Important
❒ You cannot use the bypass tray with this function.
❖ 1 Sided 4 Pages → Combine 2 Sides
Copies 4 one-sided originals to one sheet with two pages per side.
GCSHVY9J
47
Copying
❖ 1 Sided 8 Pages → Combine 2 Sides
Copies 8 one-sided originals to one sheet with four pages per side.
2
GCSHVYAE
1 Front
2 Back
❖ 2 Sided 2 Pages → Combine 2 Sides
Copies 2 two-sided originals to one sheet with two pages per side.
GCSHVY1E
❖ 2 Sided 4 Pages → Combine 2 Sides
Copies 4 two-sided originals to one sheet with four pages per side.
GCSHVY2E
1 Front
2 Back
48
Copy Functions
A Press the {Combine/Series} key.
2
ARK010S
The indicator goes on.
B Select the combine mode using {U} or {T}, and then press the {OK} key.
C Select the original orientation using {U} or {T}, and then press the {OK}
key.
D Select the duplex orientation using {U} or {T}, and then press the {OK}
key.
The “Programmed” message appears.
E Select the paper size using {U} or {T}, and then press the {OK} key.
F Place the originals, and then press the {Start} key.
49
Copying
Note
❒ The ARDF is required to scan 2-sided originals.
❒ To cancel the Two-Sided Combine function in step A, press the {Combine/Series} key again. Make sure the indicator goes off.
❒ To display the screens in steps C and D, select [Always Specify] for [Orientation] with Copier Features in User Tools. If [Do not Specify] is selected, proceed to step E.
2
Reference
“Orientation”, General Settings Guide
Series Copies
You can separately copy the front and back of a two-sided original onto two
sheets.
❖ 2 Sided→1 Sided
Copies each side of a two-sided original to two separate pages.
A Press the {Combine/Series} key.
ARK010S
The indicator goes on.
50
Copy Functions
B Select [Series:2Sided Orig.] using {U} or {T}, and then press the {OK} key.
C Select the original orientation using {U} or {T}, and then press the {OK}
2
key.
The “Programmed” message appears.
D Place the originals, and then press the {Start} key.
Note
❒ The ARDF is required to scan 2-sided originals.
❒ To cancel the Series Copies function in step A, press the {Combine/Series}
key again. Make sure the indicator goes off.
❒ To display the screen in step C, select [Always Specify] for [Orientation] with
Copier Features in User Tools. If [Do not Specify] is selected, proceed to step
D.
Reference
“Orientation”, General Settings Guide
51
Copying
2
52
3. Appendix
Combination Chart
This chapter describes the copy machine's specifications and the function compatibility.
The combination chart given below shows which modes can be used together.
Blank : These modes can be used together.
: These modes cannot be used together. The second mode selected will be the
mode you are working in.
The following shows the combinations of functions.
ARC010S
*1
*2
*3
*4
Originals that are 357 mm or longer cannot be used with the two-sided original function.
This combination is not available on paper that is 357 mm or longer.
The mode selected second changes the reduce/enlarge ratio.
An error message appears if you specify these combinations. You cannot make copies until one of the functions is canceled.
53
Appendix
Supplementary Information
The following describes the detailed specifications of the respective functions.
❖ Bypass Tray Copy
• The following paper sizes can be selected.
A4L, A5KL, B5 JISL, 81/2" × 14"L, 81/2" × 13"L, 81/4" × 14"L,
81/4" × 13"L, 8" × 13"L, 81/2 " × 11"L, 71/4" × 101/2"L, 51/2" × 81/2"KL,
16KL, C6 EnvelopeL, C5 EnvelopeL, DL EnvelopeL, 41/8" × 91/2"L,
37/8" × 71/2"L
3
❖ Preset Reduce/Enlarge
• You can select one of five preset ratios (two enlargement ratios, three reduction ratios). To change a ratio assigned to Preset Reduce/Enlarge, use
Copier Features in User Tools.
• Any ratio can be specified as a User R/E Ratio.
• The machine's preset Reduce/Enlarge ratios are listed below.
❖ Metric version
Ratio (%)
Original → Paper size
200 *1 (enlarge area by 4)
A6→A4
141 *1 (enlarge area by 2)
A5→A4
122
--
115
--
93 *1
--
87
-8" × 13"→A4
82
71
1
(reduce area by /2)
A4→A5
65
--
50 *1 (reduce area by 1/4)
A4→A6
*1
54
*1
Default settings
Supplementary Information
❖ Inch version
Ratio (%)
Original → Paper size
200 (enlarge area by 4)
--
155 *1 (enlarge area by 2)
51/2" × 81/2" → 81/2" × 14"
129 *1
51/2" × 81/2" → 81/2" × 11"
121
--
93 *1
--
85
81/2" × 13" → 81/2" × 11"
78 *1
81/2" × 14" → 81/2" × 11"
73
--
65 *1
81/2" × 11" → 51/2" × 81/2"
50 (reduce area by 1/4)
--
*1
3
Default settings
• You can select a ratio regardless of the size of an original or paper. With
some ratios, parts of the image might not be copied or margins will appear
on copies.
❖ Zoom
• The reproduction ratios you can specify are 50–200 %.
• You can select a ratio regardless of the size of an original or paper. With
some ratios, parts of the image might not be copied or margins will appear
on copies.
❖ Duplex
• The following paper sizes and orientations can be duplexed.
A4L, B5 JISL, 81/2" × 14"L, 81/2" × 13"L, 81/2" × 11"L, 81/4" × 14"L,
81/4" × 13"L, 16KL
• You cannot use the following paper with this function:
• Paper smaller than B5 JISL or 8 1/2" × 11"L
• Paper thicker than 90 g/m2 (24 lb.)
• Paper thinner than 64 g/m2 (17 lb.)
• Translucent paper
• Label paper (adhesive labels)
• OHP transparencies
• Thick paper
• Envelopes
• When an odd number of originals is placed in the ARDF, the back of the
last page of copied paper is blank.
• During copying, the image is shifted to allow for the binding margin.
55
Appendix
❖ Combine
• In this mode, the machine selects the reproduction ratio automatically.
This reproduction ratio depends on paper size and the number of originals.
• The reproduction ratios selectable by the machine are 50–200 %.
• If the calculated ratio is under the minimum ratio, it is automatically adjusted to within the available range. However, with some ratios, parts of
the image might not be copied.
• If the orientation of originals is different from that of the paper, the machine will automatically rotate the image by 90° to make copies properly.
• If the number of originals placed is less than the number specified for combining, the last page segment is left blank as shown.
3
❖ Duplex Margin
• If you set a binding margin that is too wide, parts of the image may not be
copied.
• When making copies using the Combine function, a binding margin is
added to copies after the images are combined.
56
INDEX
D
1 Sided 2 Pages to Combine 1 Side, 44
1 Sided 4 Pages to Combine 1 Side, 44
1 Sided 4 Pages to Combine 2 Sides, 47
1 Sided 8 Pages to Combine 2 Sides, 47
1 Sided to 2 Sided, 41
2 Sided 1 Page to Combine 1 Side, 44
2 Sided 2 Pages to Combine 1 Side, 44
2 Sided 2 Pages to Combine 2 Sides, 47
2 Sided 4 Pages to Combine 2 Sides, 47
2 Sided to 1 Sided, 50
2 Sided to 2 Sided, 41
Darker key, 34
Detectable sizes, 9
Display, 3
Document guide, 13
Duplex, 41, 54
Duplex key, 41
Duplex Margin, 5, 54
Duplex Mode Priority, 5
E
Enlarge, 36
Envelopes, 30
Escape key, 4
Exposure glass, 9, 12
Extender, 23
A
Adjusting Image Density, 34
ARDF, 1, 2, 9, 13
Auto Paper Select, 9
Auto Tray Switching, 5
F
Functions Requiring the ARDF, 2
B
Base Point, 36
Basic procedure for making copies, 21
Book to 1 Sided, 50
Bypass Tray, 17, 23
Bypass Tray Copy, 54
C
Changing the Number of Sets, 40
Combination Chart, 53
Combine, 44, 47, 54
Combine/Series key, 45, 47, 50
Combining Multiple Pages onto a Single Page, v
Control Panel, 4
Copier Features, 5
Copy Functions, 34
Copying, 21
Copying 2-Sided Originals onto
1-Sided Pages, vi
Copying from the Bypass Tray, 23
Copying onto Custom Size Paper, 26
Copying onto Envelopes, vi, 30
Copying onto OHP transparencies, 27
Copying onto Regular Size Paper, 25
Copying onto Thick Paper, 28
Copy key, 21
Copy Paper, 35
Custom size originals, 15, 18
Custom Size Paper, 26
H
Horizontal size, 15, 18, 23, 26
How to Read This Manual, 1
I
Image Position of Combine, 44
Initial copy display, 3, 21
K
Keys on the Control Panel, 4
L
Letterhead Setting, 5
Lighter key, 34
Limit mark, 13
Loading Paper on the Bypass Tray, 23
M
Maximum scanning area, 9
Max. Number of Sets, 5
Menu Protect, 5
Missing Image Area, 10
N
Non-compatible originals for the ARDF, 8
Number keys, 15, 18, 21, 26, 38, 39, 40
57
O
OHP transparencies, 27
OK key, 4
One-Sided Combine, 44
Orientation, 5
Orientation of Originals and Envelopes, 30
Original Count Display, 5
Original Orientation, 11, 41, 44
Originals, 7
Original size, 7, 9
Original Type key, 34
Original Type Setting, 5, 34
Original weight, 7
P
Paper, 35
Paper guides, 23
Paper Tray, 14
Photo, 34
Placing custom size originals, 15, 18
Placing Originals, 7, 11
Placing Originals in the ARDF, 13
Placing Originals on the Exposure Glass, 12
Placing regular size originals, 14, 17
Positioning mark, 9
Preset Reduce/Enlarge, 36, 54
Preset R/E Priority, 5
Printable area, 10, 30
R
Ratio, 37, 38, 54
Reading the Display, 4
Recommended originals, 7
Reduce, 36
Regular size originals, 14, 17
Regular Size Paper, 25
Release lever, 23
Reproduction Ratio, 5
58
S
Scroll keys, 4, 37
Selecting a Paper Tray, 14
Selecting Copy Paper, 35
Selecting the Bypass Tray, 17
Selection keys, 4
Series Copies, 50
Sizes Selectable as Regular Size Originals, 9
Sort, 39, 54
Sort key, 39
Supplementary Information, 54
Symbols, 1
T
Text, 34
Thick paper, 28
Two-Sided Combine, 47
Types of Duplex Copies, iii
U
User Tools, 5
Using the Keys on the Control Panel, 4
V
Vertical size, 15, 18, 23, 26
W
What You Can Do with This Machine, iii
Z
Zoom, 37, 54
GB
GB
B262-7551
Declaration of Conformity
“The Product complies with the requirements of the EMC Directive 89/336/EEC and its amending directives and the Low Voltage Directive 73/23/EEC and its amending directives.”
In accordance with IEC 60417, this machine uses the following symbols for the main power switch:
a means POWER ON.
c means STAND BY.
Trademarks
Acrobat® is a registered trademark of Adobe Systems Incorporated.
Other product names used herein are for identification purposes only and might be trademarks of their
respective companies. We disclaim any and all rights to those marks.
Copyright © 2006
Operating Instructions Copy Reference
B262-7551
GB GB