850 Purchase Order

850 Purchase Order
PO
Functional Group ID=
Introduction:
This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order
Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The
transaction set can be used to provide for customary and established business and industry practice relative to the
placement of purchase orders for goods and services. This transaction set should not be used to convey purchase
order changes or purchase order acknowledgment information.
Notes:
TERMS and CONDITIONS:
National Instruments Corporation Terms and Conditions can be referenced at http://ni.com/edi
Heading:
M
Pos.
No.
010
Seg.
ID
ST
Name
Transaction Set Header
Req.
Des.
M
M
020
BEG
Beginning Segment for Purchase Order
M
1
040
CUR
Currency
O
1
080
FOB
F.O.B. Related Instructions
O
>1
130
ITD
Terms of Sale/Deferred Terms of Sale
O
>1
240
TD5
Carrier Details (Routing Sequence/Transit
Time)
LOOP ID - N9
O
12
Max.Use
1
Loop
Repeat
Notes and
Comments
1000
295
N9
Reference Identification
O
1
300
MSG
Message Text
O
1000
310
N1
Name
O
1
330
N3
Address Information
O
2
340
N4
Geographic Location
O
>1
360
PER
Administrative Communications Contact
O
>1
Pos.
No.
Seg.
ID
010
PO1
050
PID
100
REF
LOOP ID - N1
200
Detail:
M
Req.
Des.
Name
LOOP ID - PO1
Baseline Item Data
Max.Use
M
1
Product/Item Description
O
1
Reference Identification
O
>1
LOOP ID - PID
SCH
AMT
NINST850 (004010)
n1
200
Line Item Schedule
O
1
LOOP ID - AMT
600
Notes and
Comments
1000
LOOP ID - SCH
295
Loop
Repeat
100000
n2
>1
Monetary Amount
O
1
1
January 31, 2006
Summary:
M
Pos.
No.
Seg.
ID
Req.
Des.
010
CTT
Transaction Totals
O
1
030
SE
Transaction Set Trailer
M
1
Name
LOOP ID - CTT
Max.Use
Loop
Repeat
Notes and
Comments
1
n3
Transaction Set Notes
1.
2.
3.
PO102 is required.
The SCH segment is used to specify various quantities of items ordered that are to be scheduled. When this
segment is used the unit of measurement code (SCH02) should always be identical to the unit of
measurement code in the associated PO1 segment (PO103) and the sum of values of quantity (SCH01) should
always equal the quantity ordered (PO102) in the PO1 segment.
The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total
(CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
NINST850 (004010)
2
January 31, 2006
Segment:
Position:
Loop:
Level:
Usage:
Max Use:
Purpose:
Syntax Notes:
Semantic Notes:
ST Transaction Set Header
010
Heading
Mandatory
1
To indicate the start of a transaction set and to assign a control number
1
The transaction set identifier (ST01) is used by the translation routines of the
interchange partners to select the appropriate transaction set definition (e.g., 810
selects the Invoice Transaction Set).
Comments:
M
Ref.
Des.
ST01
M
ST02
NINST850 (004010)
Data Element Summary
Data
Element Name
Attributes
143
Transaction Set Identifier Code
M ID 3/3
Code uniquely identifying a Transaction Set
850 = Purchase Order
Refer to 004010 Data Element Dictionary for acceptable code values.
329
Transaction Set Control Number
M AN 4/9
Identifying control number that must be unique within the transaction set
functional group assigned by the originator for a transaction set
3
January 31, 2006
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Position:
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Level:
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Max Use:
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Syntax Notes:
Semantic Notes:
Comments:
M
Ref.
Des.
BEG01
M
BEG02
M
BEG03
BEG04
M
BEG05
NINST850 (004010)
BEG Beginning Segment for Purchase Order
020
Heading
Mandatory
1
To indicate the beginning of the Purchase Order Transaction Set and transmit identifying
numbers and dates
1
BEG05 is the date assigned by the purchaser to purchase order.
Data Element Summary
Data
Element Name
Attributes
353
Transaction Set Purpose Code
M ID 2/2
Code identifying purpose of transaction set
00 = Original
Refer to 004010 Data Element Dictionary for acceptable code values.
92
Purchase Order Type Code
M ID 2/2
Code specifying the type of Purchase Order
RL = Release or Delivery Order
An order for goods and services placed against a pre-exisiting contract or
blanket order
SA = Stand-alone Order
Refer to 004010 Data Element Dictionary for acceptable code values.
324
Purchase Order Number
M AN 1/22
Identifying number for Purchase Order assigned by the orderer/purchaser
328
Release Number
O AN 1/30
Number identifying a release against a Purchase Order previously placed by the
parties involved in the transaction
373
Date
M DT 8/8
Date expressed as CCYYMMDD
4
January 31, 2006
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Position:
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Level:
Usage:
Max Use:
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Syntax Notes:
Semantic Notes:
Comments:
M
Ref.
Des.
CUR01
M
CUR02
NINST850 (004010)
CUR Currency
040
Heading
Optional
1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
1
See Figures Appendix for examples detailing the use of the CUR segment.
Data Element Summary
Data
Element Name
Attributes
98
Entity Identifier Code
M ID 2/3
Code identifying an organizational entity, a physical location, property or an
individual
BY = Buying Party (Purchaser)
Refer to 004010 Data Element Dictionary for acceptable code values.
100
Currency Code
M ID 3/3
Code (Standard ISO) for country in whose currency the charges are specified
5
January 31, 2006
Segment:
Position:
Loop:
Level:
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Max Use:
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Syntax Notes:
Semantic Notes:
FOB F.O.B. Related Instructions
080
Heading
Optional
>1
To specify transportation instructions relating to shipment
1
2
FOB01 indicates which party will pay the carrier.
FOB02 is the code specifying transportation responsibility location.
Comments:
M
Ref.
Des.
FOB01
FOB02
NINST850 (004010)
Data Element Summary
Data
Element Name
Attributes
146
Shipment Method of Payment
M ID 2/2
Code identifying payment terms for transportation charges
CC = Collect
PP = Prepaid (by Seller)
Refer to 004010 Data Element Dictionary for acceptable code values.
309
Location Qualifier
X ID 1/2
Code identifying type of location
DE = Destination (Shipping)
OR = Origin (Shipping Point)
Refer to 004010 Data Element Dictionary for acceptable code values.
6
January 31, 2006
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Syntax Notes:
Semantic Notes:
Comments:
Ref.
Des.
ITD12
NINST850 (004010)
ITD Terms of Sale/Deferred Terms of Sale
130
Heading
Optional
>1
To specify terms of sale
Data Element Summary
Data
Element Name
Attributes
352
Description
O AN 1/80
A free-form description to clarify the related data elements and their content
7
January 31, 2006
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Position:
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Level:
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Max Use:
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Syntax Notes:
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Comments:
Ref.
Des.
TD505
NINST850 (004010)
TD5 Carrier Details (Routing Sequence/Transit Time)
240
Heading
Optional
12
To specify the carrier and sequence of routing and provide transit time information
1 At least one of TD502 TD504 TD505 TD506 or TD512 is required.
Data Element Summary
Data
Element Name
Attributes
387
Routing
X AN 1/35
Free-form description of the routing or requested routing for shipment, or the
originating carrier's identity
8
January 31, 2006
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Position:
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Level:
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Max Use:
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Syntax Notes:
Semantic Notes:
Comments:
M
Ref.
Des.
N901
N902
NINST850 (004010)
N9 Reference Identification
295
N9
Optional
Heading
Optional
1
To transmit identifying information as specified by the Reference Identification Qualifier
1 At least one of N902 or N903 is required.
Data Element Summary
Data
Element Name
Attributes
128
Reference Identification Qualifier
M ID 2/3
Code qualifying the Reference Identification
PO = Purchase Order Number
Refer to 004010 Data Element Dictionary for acceptable code values.
127
Reference Identification
X AN 1/30
Reference information as defined for a particular Transaction Set or as
specified by the Reference Identification Qualifier
9
January 31, 2006
Segment:
Position:
Loop:
Level:
Usage:
Max Use:
Purpose:
Syntax Notes:
Semantic Notes:
Comments:
M
Ref.
Des.
MSG01
NINST850 (004010)
MSG Message Text
300
N9
Optional
Heading
Optional
1000
To provide a free-form format that allows the transmission of text information
Data Element Summary
Data
Element Name
933
Free-Form Message Text
Free-form message text
10
Attributes
M AN 1/264
January 31, 2006
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Position:
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Level:
Usage:
Max Use:
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Syntax Notes:
Semantic Notes:
Comments:
M
Ref.
Des.
N101
N102
N103
N104
NINST850 (004010)
N1 Name
310
N1
Optional
Heading
Optional
1
To identify a party by type of organization, name, and code
1 At least one of N102 or N103 is required.
2 If either N103 or N104 is present, then the other is required.
1
This segment, used alone, provides the most efficient method of providing
organizational identification. To obtain this efficiency the "ID Code" (N104) must
provide a key to the table maintained by the transaction processing party.
Data Element Summary
Data
Element Name
Attributes
98
Entity Identifier Code
M ID 2/3
Code identifying an organizational entity, a physical location, property or an
individual
BT = Bill-To Party
BY = Buying Party (Purchaser)
ST = Ship To
SU = Supplier/Manufacturer
Refer to 004010 Data Element Dictionary for acceptable code values.
93
Name
X AN 1/60
Free-form name
66
Identification Code Qualifier
X ID 1/2
Code designating the system/method of code structure used for Identification
Code (67)
92 = Assigned by Buyer or Buyer's Agent
Refer to 004010 Data Element Dictionary for acceptable code values.
67
Identification Code
X AN 2/80
Code identifying a party or other code
11
January 31, 2006
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Position:
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Level:
Usage:
Max Use:
Purpose:
Syntax Notes:
Semantic Notes:
Comments:
M
Ref.
Des.
N301
N302
NINST850 (004010)
N3 Address Information
330
N1
Optional
Heading
Optional
2
To specify the location of the named party
Data Element Summary
Data
Element Name
166
Address Information
Address information
166
Address Information
Address information
12
Attributes
M AN 1/55
O
AN 1/55
January 31, 2006
Segment:
Position:
Loop:
Level:
Usage:
Max Use:
Purpose:
Syntax Notes:
Semantic Notes:
Comments:
N4 Geographic Location
340
N1
Optional
Heading
Optional
>1
To specify the geographic place of the named party
1
2
Ref.
Des.
N401
N402
N403
N404
NINST850 (004010)
A combination of either N401 through N404, or N405 and N406 may be adequate to
specify a location.
N402 is required only if city name (N401) is in the U.S. or Canada.
Data Element Summary
Data
Element Name
Attributes
19
City Name
O AN 2/30
Free-form text for city name
156
State or Province Code
O ID 2/2
Code (Standard State/Province) as defined by appropriate government agency
116
Postal Code
O ID 3/15
Code defining international postal zone code excluding punctuation and blanks
(zip code for United States)
26
Country Code
O ID 2/3
Code identifying the country
13
January 31, 2006
Segment:
Position:
Loop:
Level:
Usage:
Max Use:
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Syntax Notes:
PER Administrative Communications Contact
360
N1
Optional
Heading
Optional
>1
To identify a person or office to whom administrative communications should be directed
1 If either PER03 or PER04 is present, then the other is required.
2 If either PER05 or PER06 is present, then the other is required.
Semantic Notes:
Comments:
M
Ref.
Des.
PER01
PER02
PER03
PER04
PER05
PER06
NINST850 (004010)
Data Element Summary
Data
Element Name
Attributes
366
Contact Function Code
M ID 2/2
Code identifying the major duty or responsibility of the person or group named
AG = Agent
BD = Buyer Name or Department
DC = Delivery Contact
Refer to 004010 Data Element Dictionary for acceptable code values.
93
Name
O AN 1/60
Free-form name
365
Communication Number Qualifier
X ID 2/2
Code identifying the type of communication number
TE = Telephone
Refer to 004010 Data Element Dictionary for acceptable code values.
364
Communication Number
X AN 1/80
Complete communications number including country or area code when
applicable
ADVISED - If Communications Number Qualifier equals "TE" (Telephone),
the proposed format is : 800-555-1212X1234
365
Communication Number Qualifier
X ID 2/2
Code identifying the type of communication number
FX = Facsimile
Refer to 004010 Data Element Dictionary for acceptable code values.
364
Communication Number
X AN 1/80
Complete communications number including country or area code when
applicable
14
January 31, 2006
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Position:
Loop:
Level:
Usage:
Max Use:
Purpose:
Syntax Notes:
Semantic Notes:
Comments:
Notes:
PO1 Baseline Item Data
010
PO1
Mandatory
Detail
Mandatory
1
To specify basic and most frequently used line item data
1 If PO103 is present, then PO102 is required.
3 If either PO106 or PO107 is present, then the other is required.
4 If either PO108 or PO109 is present, then the other is required.
5 If either PO110 or PO111 is present, then the other is required.
6 If either PO112 or PO113 is present, then the other is required.
7 If either PO114 or PO115 is present, then the other is required.
8 If either PO116 or PO117 is present, then the other is required.
9 If either PO118 or PO119 is present, then the other is required.
10 If either PO120 or PO121 is present, then the other is required.
11 If either PO122 or PO123 is present, then the other is required.
12 If either PO124 or PO125 is present, then the other is required.
See the Data Element Dictionary for a complete list of IDs.
PO101 is the line item identification.
PO106 through PO125 provide for ten different product/service IDs per each item.
For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
For MG qualified Product/Service ID's (PO112-25) the format of the ID will be 18
characters, space filled, immediately followed by the identifier which can be up to 30
characters, comprising the total 48 character ID
1
2
3
For example:
MG*Avnet_____________XC17S100AVOG8C (where the underscores represent 13
spaces)
MG*National_Instrumen760007-01 (where the underscore represents 1 space)
Ref.
Des.
PO101
PO102
PO103
PO104
PO106
PO107
PO108
NINST850 (004010)
Data Element Summary
Data
Element Name
Attributes
350
Assigned Identification
O AN 1/20
Alphanumeric characters assigned for differentiation within a transaction set
330
Quantity Ordered
X R 1/15
Quantity ordered
355
Unit or Basis for Measurement Code
O ID 2/2
Code specifying the units in which a value is being expressed, or manner in
which a measurement has been taken
Refer to 004010 Data Element Dictionary for acceptable code values.
212
Unit Price
X R 1/17
Price per unit of product, service, commodity, etc.
235
Product/Service ID Qualifier
X ID 2/2
Code identifying the type/source of the descriptive number used in
Product/Service ID (234)
EC = Engineering Change Level
Refer to 004010 Data Element Dictionary for acceptable code values.
234
Product/Service ID
X AN 1/48
Identifying number for a product or service
235
Product/Service ID Qualifier
X ID 2/2
Code identifying the type/source of the descriptive number used in
Product/Service ID (234)
BP = Buyer's Part Number
Refer to 004010 Data Element Dictionary for acceptable code values.
15
January 31, 2006
PO109
234
PO110
235
PO111
234
PO112
235
PO113
234
PO114
235
PO115
234
PO116
235
PO117
234
PO118
NINST850 (004010)
235
Product/Service ID
X AN 1/48
Identifying number for a product or service
Product/Service ID Qualifier
X ID 2/2
Code identifying the type/source of the descriptive number used in
Product/Service ID (234)
VP = Vendor's (Seller's) Part Number
Refer to 004010 Data Element Dictionary for acceptable code values.
Product/Service ID
X AN 1/48
Identifying number for a product or service
Product/Service ID Qualifier
X ID 2/2
Code identifying the type/source of the descriptive number used in
Product/Service ID (234)
MG = Manufacturer's Part Number
Refer to 004010 Data Element Dictionary for acceptable code values.
Product/Service ID
X AN 1/48
Identifying number for a product or service
The format of the ID will be 18 characters, space filled, immediately followed
by the identifier which can be up to 30 characters, comprising the total 48
character ID
For example:
Avnet_____________XC17S100AVOG8C (where the underscores represent
13 spaces)
National_Instrumen760007-01 (where the underscore represents 1 space)
Product/Service ID Qualifier
X ID 2/2
Code identifying the type/source of the descriptive number used in
Product/Service ID (234)
MG = Manufacturer's Part Number
Refer to 004010 Data Element Dictionary for acceptable code values.
Product/Service ID
X AN 1/48
Identifying number for a product or service
The format of the ID will be 18 characters, space filled, immediately followed
by the identifier which can be up to 30 characters, comprising the total 48
character ID
For example:
Avnet_____________XC17S100AVOG8C (where the underscores represent
13 spaces)
National_Instrumen760007-01 (where the underscore represents 1 space)
Product/Service ID Qualifier
X ID 2/2
Code identifying the type/source of the descriptive number used in
Product/Service ID (234)
MG = Manufacturer's Part Number
Refer to 004010 Data Element Dictionary for acceptable code values.
Product/Service ID
X AN 1/48
Identifying number for a product or service
The format of the ID will be 18 characters, space filled, immediately followed
by the identifier which can be up to 30 characters, comprising the total 48
character ID
For example:
Avnet_____________XC17S100AVOG8C (where the underscores represent
13 spaces)
National_Instrumen760007-01 (where the underscore represents 1 space)
Product/Service ID Qualifier
X ID 2/2
Code identifying the type/source of the descriptive number used in
Product/Service ID (234)
16
January 31, 2006
PO119
234
PO120
235
PO121
234
PO122
235
PO123
234
PO124
235
PO125
234
MG = Manufacturer's Part Number
Refer to 004010 Data Element Dictionary for acceptable code values.
Product/Service ID
X AN 1/48
Identifying number for a product or service
The format of the ID will be 18 characters, space filled, immediately followed
by the identifier which can be up to 30 characters, comprising the total 48
character ID
For example:
Avnet_____________XC17S100AVOG8C (where the underscores represent
13 spaces)
National_Instrumen760007-01 (where the underscore represents 1 space)
Product/Service ID Qualifier
X ID 2/2
Code identifying the type/source of the descriptive number used in
Product/Service ID (234)
MG = Manufacturer's Part Number
Refer to 004010 Data Element Dictionary for acceptable code values.
Product/Service ID
X AN 1/48
Identifying number for a product or service
The format of the ID will be 18 characters, space filled, immediately followed
by the identifier which can be up to 30 characters, comprising the total 48
character ID
For example:
Avnet_____________XC17S100AVOG8C (where the underscores represent
13 spaces)
National_Instrumen760007-01 (where the underscore represents 1 space)
Product/Service ID Qualifier
X ID 2/2
Code identifying the type/source of the descriptive number used in
Product/Service ID (234)
MG = Manufacturer's Part Number
Refer to 004010 Data Element Dictionary for acceptable code values.
Product/Service ID
X AN 1/48
Identifying number for a product or service
The format of the ID will be 18 characters, space filled, immediately followed
by the identifier which can be up to 30 characters, comprising the total 48
character ID
For example:
Avnet_____________XC17S100AVOG8C (where the underscores represent
13 spaces)
National_Instrumen760007-01 (where the underscore represents 1 space)
Product/Service ID Qualifier
X ID 2/2
Code identifying the type/source of the descriptive number used in
Product/Service ID (234)
MG = Manufacturer's Part Number
Refer to 004010 Data Element Dictionary for acceptable code values.
Product/Service ID
X AN 1/48
Identifying number for a product or service
The format of the ID will be 18 characters, space filled, immediately followed
by the identifier which can be up to 30 characters, comprising the total 48
character ID
For example:
Avnet_____________XC17S100AVOG8C (where the underscores represent
13 spaces)
National_Instrumen760007-01 (where the underscore represents 1 space)
NINST850 (004010)
17
January 31, 2006
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Position:
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Level:
Usage:
Max Use:
Purpose:
Syntax Notes:
Semantic Notes:
Comments:
M
Ref.
Des.
PID01
PID05
NINST850 (004010)
PID Product/Item Description
050
PID
Optional
Detail
Optional
1
To describe a product or process in coded or free-form format
1 If PID04 is present, then PID03 is required.
1
If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If
PID01 equals "X", then both PID04 and PID05 are used.
Data Element Summary
Data
Element Name
Attributes
349
Item Description Type
M ID 1/1
Code indicating the format of a description
F = Free-form
Refer to 004010 Data Element Dictionary for acceptable code values.
352
Description
X AN 1/80
A free-form description to clarify the related data elements and their content
18
January 31, 2006
Segment:
Position:
Loop:
Level:
Usage:
Max Use:
Purpose:
Syntax Notes:
Semantic Notes:
Comments:
M
Ref.
Des.
REF01
REF02
NINST850 (004010)
REF Reference Identification
100
PO1
Mandatory
Detail
Optional
>1
To specify identifying information
1 At least one of REF02 or REF03 is required.
Data Element Summary
Data
Element Name
Attributes
128
Reference Identification Qualifier
M ID 2/3
Code qualifying the Reference Identification
C7 = Contract Line Item Number
Refer to 004010 Data Element Dictionary for acceptable code values.
127
Reference Identification
X AN 1/30
Reference information as defined for a particular Transaction Set or as
specified by the Reference Identification Qualifier
19
January 31, 2006
Segment:
Position:
Loop:
Level:
Usage:
Max Use:
Purpose:
Syntax Notes:
Semantic Notes:
Comments:
M
Ref.
Des.
SCH01
M
SCH02
M
SCH05
M
SCH06
SCH08
SCH09
NINST850 (004010)
SCH Line Item Schedule
295
SCH
Optional
Detail
Optional
1
To specify the data for scheduling a specific line-item
1 If SCH03 is present, then SCH04 is required.
3 If SCH09 is present, then SCH08 is required.
1
SCH05 specifies the interpretation to be used for SCH06 and SCH07.
Data Element Summary
Data
Element Name
Attributes
380
Quantity
M R 1/15
Numeric value of quantity
355
Unit or Basis for Measurement Code
M ID 2/2
Code specifying the units in which a value is being expressed, or manner in
which a measurement has been taken
Refer to 004010 Data Element Dictionary for acceptable code values.
374
Date/Time Qualifier
M ID 3/3
Code specifying type of date or time, or both date and time
002 = Delivery Requested
Refer to 004010 Data Element Dictionary for acceptable code values.
373
Date
M DT 8/8
Date expressed as CCYYMMDD
374
Date/Time Qualifier
X ID 3/3
Code specifying type of date or time, or both date and time
112 = Buyer's Dock
Refer to 004010 Data Element Dictionary for acceptable code values.
373
Date
X DT 8/8
Date expressed as CCYYMMDD
20
January 31, 2006
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Position:
Loop:
Level:
Usage:
Max Use:
Purpose:
Syntax Notes:
Semantic Notes:
Comments:
M
Ref.
Des.
AMT01
M
AMT02
NINST850 (004010)
AMT Monetary Amount
600
AMT
Optional
Detail
Optional
1
To indicate the total monetary amount
Data Element Summary
Data
Element Name
Attributes
522
Amount Qualifier Code
M ID 1/3
Code to qualify amount
1 = Line Item Total
Refer to 004010 Data Element Dictionary for acceptable code values.
782
Monetary Amount
M R 1/18
Monetary amount
21
January 31, 2006
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Position:
Loop:
Level:
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Syntax Notes:
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Comments:
M
Ref.
Des.
CTT01
NINST850 (004010)
CTT Transaction Totals
010
CTT
Optional
Summary
Optional
1
To transmit a hash total for a specific element in the transaction set
1
This segment is intended to provide hash totals to validate transaction completeness
and correctness.
Data Element Summary
Data
Element Name
354
Number of Line Items
Total number of line items in the transaction set
22
Attributes
M N0 1/6
January 31, 2006
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Position:
Loop:
Level:
Usage:
Max Use:
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Syntax Notes:
Semantic Notes:
Comments:
M
Ref.
Des.
SE01
M
SE02
NINST850 (004010)
SE Transaction Set Trailer
030
Summary
Mandatory
1
To indicate the end of the transaction set and provide the count of the transmitted
segments (including the beginning (ST) and ending (SE) segments)
1
SE is the last segment of each transaction set.
Data Element Summary
Data
Element Name
Attributes
96
Number of Included Segments
M N0 1/10
Total number of segments included in a transaction set including ST and SE
segments
329
Transaction Set Control Number
M AN 4/9
Identifying control number that must be unique within the transaction set
functional group assigned by the originator for a transaction set
23
January 31, 2006
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