Survey Response Tools Ver. 3 Operation Manual Based on the December 15 2006 Third Edition of Material Composition Survey and Response Manual March 12, 2007 Third Edition (Survey Response Tools Ver. 3.23 compliant) Japan Green Procurement Survey Standardization Initiative Revision History: January 10, 2006: First Edition (Survey Response Tools Ver. 3.00 compliant) Jun 9, 2006: Second Edition (Survey Response Tools Ver. 3.11 compliant) – There are no alterations to the content of this manual. Changes to Survey Response Tools Ver. 3.11 (applicable to both Standard and Detailed) (1) Five items added to intended use classification (Pb-R-10, 11, 12, 13, 14). (2) Deactivation of the drag-and-drop editing feature has been discontinued. (3) Number of copies to be printed when clicking on the “Part List Print” button has been changed from two to one. March 12, 2007: Third Edition (Survey Response Tools Ver. 3.23 compliant) Major changes to Survey Response Tools Ver. 3.23 (applicable to both Standard and Detailed with some exceptions) (1) Ten items added to intended use classification (Cd-R-3, Cr-R-2, Pb-R-15-22). (2) Specification of required data fields (11 fields). (3) Limitation in the number of text entry (length of character string) has been extended (17 fields). (4) Other improvements in functions (For details, see the document in the website: Specifications Overview of Survey Response Tools Ver. 3.23) JGPSSI Survey Response Tools Ver. 3 Operation Manual, March.12,2007 Third Edition P. 1 Note: Based on the Material Composition Survey and Response Manual, the Survey Response Tools Operation Manual describes operation and data input procedures relating to electronic data exchange by means of e-mail using a computer. Table of Contents 1. Features of Survey Response Tools Ver. 3............................................................................. p. 3 2. Supported Operating Systems and Software .......................................................................... p. 3 3. Downloading Tools................................................................................................................. p. 4 4. Creating Survey Request Data (jgp file)................................................................................ p. 4 4.1 Starting Survey Response Tools ..................................................................................... p. 4 4.2 Entering Basic Information ............................................................................................ p. 5 4.3 Entering Information on Surveyed Items ....................................................................... p. 6 4.4 Saving jgp Files (SAVE JGP) ......................................................................................... p. 6 4.5 Exiting Survey Response Tools ...................................................................................... p. 7 4.6 Sending jgp Files to Survey Respondent........................................................................ p. 7 5. Creating Survey Response Data (jgp file) by Respondent ..................................................... p. 8 5.1 Loading Data from Survey Requester (LOAD JGP) .................................................... p. 8 5.2 Items to Be Entered by Respondent ............................................................................. p. 10 5.3 Entering Information on Material Composition of Products .........................................p. 11 5.3.1 Survey Response Tool Format 1 (Standard Type) ..................................................... p. 12 5.3.2 Survey Response Tool Format 2 (Detailed Type)...................................................... p. 15 5.4 Error Check .................................................................................................................. p. 18 5.5 Saving Content Entered in Survey Response Format (SAVE JGP).............................. p. 19 5.6 Exiting Survey Response Tools .................................................................................... p. 20 5.7 Sending jgp Files to Survey Requester......................................................................... p. 21 6. Data Conversion from Format 2 (Detailed Type) to Format 1 (Standard Type)....................p. 21 6.1 Data Conversion (from Detailed Type to Standard Type) ...............................................p. 21 6.2 Data Conversion (from Detailed Type to Standard Type) Restrictions .......................... p. 22 7. Loading Data in Old Format (Ver. 1 and Ver. 2 jgp files)......................................................p. 22 8. Other Button Functions ...................................................................................................... p. 23 8.1 Copy .................................................................................................................................... p. 23 8.2 Clear .................................................................................................................................... p. 23 8.3 Ascending & Descending .................................................................................................... p. 24 8.4 Sort ...................................................................................................................................... p. 24 8.5 ADD JGP ............................................................................................................................ p. 24 8.6 Change Entry Heading ........................................................................................................ p. 25 8.7 Print Subparts List ................................................................................................................ p. 26 8.8 Print .................................................................................................................................... p. 26 8.9 Error Check (Basic Information Screen) .............................................................................. p. 26 8.10 Error Display (Basic Information Screen) .......................................................................... p. 26 8.11 Error Check (Material Composition of Products Information Screen) ............................. p. 27 8.12 Error Display (Material Composition of Products Information Screen)............................. p. 27 8.13 CANCEL .......................................................................................................................... p. 27 JGPSSI Survey Response Tools Ver. 3 Operation Manual, March.12,2007 Third Edition P. 2 1. Features of Survey Response Tools Ver. 3 (1) Tool Types There are two types of Survey Response Tools available. jgp files created by each tool have different extensions to differentiate from each other. - Survey Response Tool Format 1 (Standard Type) Ver3.XX → jgp1 file (extension jgp1) - Survey Response Tool Format 2 (Detailed Type) Ver3.XX → jgp2 file (extension jgp2) Note: There is no tool to confirm the data. (2) Relationship of Data Input/Output between Tools 1) Detailed data can be converted into standard data when loaded with a standard tool (restrictions apply: refer to p. 21 for details). However, standard data cannot be converted into detailed data. 2) Data in the old formats (Ver. 1 and Ver. 2) can be loaded with Ver3.XX tools (restrictions apply: refer to p. 23 for details). (3) New Functions 1) Error Check: Automatically checks data entered on each screen and displays error and warning descriptions. Primary checking items: - Checking missed entries - Checking data misalignment - Checking dates - Checking single byte/double byte characters - Checking the number of characters and digits 2) Sorting: You can sort data by using a condition of each surveyed item as a key. 3) Print screen: You can print screens showing basic information, products/subparts/material information or information on material composition of products. 4) Others: You can load additional jgp files. 2. Supported Operating Systems and Software (1) Supported Excel Versions Excel 2000 for Windows Excel 2002 for Windows Excel 2003 for Windows * Excel and Windows are registered trademarks of Microsoft Corporation in the United States and other countries. (2) Supported Operating Systems: Windows supporting the above Excel versions (Windows 2000 and Windows XP) (3) Language Combination - Tools in Japanese version: Japanese Excel and Japanese operating systems (jgp files created with English tools can also be loaded.) - Tools in English version: English Excel and English operating systems, Japanese Excel and Japanese operating systems (You can use tools in English version with Japanese operating environment.) JGPSSI Survey Response Tools Ver. 3 Operation Manual, March.12,2007 Third Edition P. 3 3. Downloading Tools Both formats of Survey Response Tool Ver. 3 are available free of charge and open to public at JGPSSI website. You can download and save onto your computer for personal use. JGPSSI website: http://210.254.215.73/jeita_eps/green/009.html - Survey Response Tool Format 1 (Standard Type) Ver3.XX.xls *1 - Survey Response Tool Format 2 (Detailed Type) Ver3.XX.xls *1 *1. The tools may be revised to comply with applicable laws or function modifications. Before use, make sure that the tool you downloaded is the latest version. 4. Creating Survey Request Data (jgp file) by Survey Requester 4.1 Starting Survey Response Tools The survey requester selects a survey response tool to be used. Then start Excel and choose “Enable Macros” to open a screen. Note: Set the macro security level to “medium” to use the tool. If the security level is set to “high,” the warning below appears. Click OK and then the warning will disappear, but the tool cannot be used. From Tool in the Excel main menu change the macro security level to “medium” in the macro security screen and exit Excel. Then start Excel again and open the tool once more. Display Example in Windows XP: If the following security warning appears, click Enable Macros. JGPSSI Survey Response Tools Ver. 3 Operation Manual, March.12,2007 Third Edition P. 4 After that, the following screen appears. (Ver.3.23) Green Procurement Survey Tool Format 1(Standard Type)Ver3.23 Copyright(C) JGPSSI & NEC Soft, Ltd. LOAD JGP ADD JGP SAVE JGP Item Setting Error Check Error Confirmation Sort Part list print Basic Information about Company Reference Number Date of Data Entry (YYYY/MM/DD) Data Format Ver. Requester Information Company Name DUNS Number Division Name Contact Name Telephone Number Fax Number Email Address Requester’s management items 1 Requester’s management items 2 Requester’s management items 3 Respondent's date of data entry (YYYY/MM/DD) 3.21 Respondent Information Company Name DUNS Number Address Division Name Contact Name Telephone Number Fax Number Email Address Requester’s management items 4 Requester’s management items 5 Requester’s management items 6 Additional information regarding survey responses English English Information about Parts/ Products/ Material Ascen Desce ding nding No. Product/subpart number of requester Ascen Desce ding nding Ascen Desce ding nding Product / Material Grade subpart/material No. name of requester Metal Type JIS symbols Coloring No. Thickness(mm) Color Diameter(mm) Requester's Item1 Requester's Item2 Requester's Item3 Manufacturer Name Ascen ding Desce nding Ascen Desce ding nding Respondent's Respondent's product/subparts product/subparts /material number /material name Respondent's Item1 Respondent's Item2 Respondent's Item3 Data Version Revision Date YYYY/MM/DD Surveying Unit Survey Unit Mass (g/unit) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Overall Content Flag Input substances Input Input Input Input Input Input Input Input Input Input Input Input Input Input Input Input Input 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Copy substances Clear substances Copy Copy Copy Copy Copy Copy Copy Copy Copy Copy Copy Copy Copy Copy Copy Copy Copy Clear Clear Clear Clear Clear Clear Clear Clear Clear Clear Clear Clear Clear Clear Clear Clear Clear 4.2 Entering Basic Information (same procedure for both tools) Based on p. 5 in the Material Composition Survey and Response Manual (hereafter “Survey Response Manual”), the requester enters information on the survey requester in the fields displayed at the top left on the tool screen. Green Procurement Survey Tool Format 1(Standard Type)Ver3.23 Copyright(C) JGPSSI & NEC Soft, Lt Basic Information about Company Reference Number Date of Data Entry (YYYY/MM/DD) Requester Information Company Name DUNS Number Division Name Contact Name Telephone Number Fax Number Email Address Requester’s management items 1 Requester’s management items 2 Requester’s management items 3 Data Format Ver. 3.21 Data Format Ver. 3.21 English Example Reference Number Date of Data Entry (YYYY/MM/DD) A100001 2005/03/15 Requester Information Company Name DUNS Number Division Name Contact Name Telephone Number Fax Number Email Address Requester’s management items 1 Requester’s management items 2 Requester’s management items 3 English ABC Inc. ****** ***** department XX YY 03-****-**** 03-****-**** [email protected] JGPSSI Survey Response Tools Ver. 3 Operation Manual, March.12,2007 Third Edition P. 5 4.3 Entering Information on Surveyed Items (same procedure for both tools) Enter information on a survey request item under the basic information section on the screen, based on pp. 6-7 in Survey Response Manual, as appropriate. The pink cells are required fields and the product/subpart number of requester is required if there is no entry in the six fields which are used when the surveyed item is a material (see the table below). Caution: <Condition to save in jgp file> When none of the seven fields (pink cells) below which identify the surveyed item are entered, the data of the applicable line will not be saved in jgp file. However, even when none of the seven fields are entered, the data of the applicable line can be saved, if either Manufacturer name or Respondent’s product/subpart/material number shown in 5.2 (2) on Page 11 is entered. Information about Parts/ Products/ Material No. Ascen Desce ding nding Ascen Desce ding nding Product/subpart number of requester Product / subpart/material name of requester Material Grade No. Metal Type JIS symbols Coloring No. Thickness(mm) Color Diameter(mm) Material Grade No. Metal Type JIS symbols Coloring No. Thickness(mm) Color Diameter(mm) Material Grade No. Metal Type JIS symbols Coloring No. Thickness(mm) Color Diameter(mm) Requester's Item1 Requester's Item2 Requester's Item3 Requester's Item1 Specification Number ABC-1 ABC-2 ABC-3 Requester's Item2 Requester's Item3 Requester's Item1 Specification Number Requester's Item2 Requester's Item3 1 2 3 4 5 Example: Subparts (Capacitor) Information about Parts/ Products/ Material No. Ascen Desce ding nding Ascen Desce ding nding Product/subpart number of requester Product / subpart/material name of requester 1 ABC-123 2 ABC-124 3 ABC-125 4 5 Capacitor A Capacitor B Capacitor C Example: Materials (Plastics) Information about Parts/ Products/ Material No. 1 2 3 4 5 Ascen Desce ding nding Ascen Desce ding nding Product/subpart number of requester Product / subpart/material name of requester ABS A100-XXX 12345 White 4.4 Saving jgp Files Click SAVE JGP button at the top of the screen. When the message “Do you want to run an error check?” appears, click No. Caution: If you press Yes to run an error check, an error description appears as respondent’s information (required data fields) has not been entered. When making a jgp file for survey request using SAVE JGP button, please do not run an error check. However, please read the Caution: <Condition to save in jgp file> in 4.3. JGPSSI Survey Response Tools Ver. 3 Operation Manual, March.12,2007 Third Edition P. 6 If the error check detects no error, the following screen appears. Choose a folder to save the file. Then name the file to save. Each tool automatically adds the appropriate extension, jgp1 or jgp2, based on the tool type. Format 1 (Standard Type) takes an extension jgp1, and Format 2 (Detailed Type) takes jgp2. The following screen illustrates an example of Survey Response Tool Format 1 (Standard Type). The file type is automatically set to jgp1. When the following screen appears, click OK. Now the jgp file is successfully saved. 4.5 Exiting Survey Response Tools From the toolbar, choose File > Finish or Close. The following screen appears. If you choose Yes, the data you entered overwrites the old data and will be saved in the tool. 4.6 Sending jgp Files to Survey Respondent (Survey Request) The survey requester sends a jgp file that includes basic information and information on surveyed items to the respondent. Note: As a rule, the requester and respondent should use a jgp file to exchange data. JGPSSI Survey Response Tools Ver. 3 Operation Manual, March.12,2007 Third Edition P. 7 5. Creating Survey Response data (jgp file) by Respondent 5.1 Loading Data from Survey Requester (LOAD JGP) (1) Save the jgp file that includes survey request data on your computer. (2) Confirm the type of jgp file you received from the requester, and then choose the appropriate survey response tool to open it. If the jgp file you received from the requester has an extension of jgp1, choose Format 1 (Standard Type) Ver. 3.XX; if the jgp file has an extension of jgp2, choose Format 2 (Detailed Type) Ver. 3.XX. However, if you are going to create a response in Standard format, you can load jgp2 data in Format 1 (Standard Type) Ver. 3.XX (for further details, refer to p. 21 in this Operation Manual). Note: Set the macro security level to “medium” to use the tools. If the security level is set to “high,” the following warning appears. The warning will disappear if you click OK, but the tools cannot be used. From Tool in the Excel main menu, change the macro security level to “medium” and exit Excel. Then restart Excel and open the tool again. Display Example in Windows XP: When the following security warning appears, click Enable Macros. JGPSSI Survey Response Tools Ver. 3 Operation Manual, March.12,2007 Third Edition P. 8 Then the following screen appears. Example of Format 1 (Standard Type): Green Procurement Survey Tool Format 1(Standard Type)Ver3.23 Copyright(C) JGPSSI & NEC Soft, Ltd. LOAD JGP ADD JGP SAVE JGP Item Setting Error Check Error Confirmation Sort Part list print Basic Information about Company Reference Number Date of Data Entry (YYYY/MM/DD) Data Format Ver. Requester Information Company Name DUNS Number Division Name Contact Name Telephone Number Fax Number Email Address Requester’s management items 1 Requester’s management items 2 Requester’s management items 3 Respondent's date of data entry (YYYY/MM/DD) 3.21 Respondent Information Company Name DUNS Number Address Division Name Contact Name Telephone Number Fax Number Email Address Requester’s management items 4 Requester’s management items 5 Requester’s management items 6 Additional information regarding survey responses English English Information about Parts/ Products/ Material Ascen Desce ding nding No. Product/subpart number of requester Ascen Desce ding nding Ascen Desce ding nding Product / Material Grade subpart/material No. name of requester Metal Type JIS symbols Coloring No. Thickness(mm) Color Diameter(mm) Requester's Item1 Requester's Item2 Requester's Item3 Manufacturer Name Ascen ding Desce nding Respondent's Respondent's product/subparts product/subparts /material number /material name Ascen Desce ding nding Respondent's Item1 Respondent's Item2 Respondent's Item3 Revision Date Data Version YYYY/MM/DD Surveying Unit Survey Unit Mass (g/unit) Overall Content Flag Input substances 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Input Input Input Input Input Input Input Input Input Input Input Input Input Input Input Input Input 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Copy substances Clear substances Copy Copy Copy Copy Copy Copy Copy Copy Copy Copy Copy Copy Copy Copy Copy Copy Copy Clear Clear Clear Clear Clear Clear Clear Clear Clear Clear Clear Clear Clear Clear Clear Clear Clear (3) Click LOAD JGP button at the top of the screen. The screen below appears. This is an example of Survey Response Tool Format 1 (Standard Type). The file type is automatically set to jgp1. (Change the file type to jgp to load data from old format files.) The screen below is an example of Survey Response Tool Format 2 (Detailed Type). The file type is automatically set to jpg2. (Change the file type to jgp to load data from old format files.) JGPSSI Survey Response Tools Ver. 3 Operation Manual, March.12,2007 Third Edition P. 9 Next, choose the jgp file to load, and then click Open. After the Survey Response Tool loads the survey request data, the following screen appears. Click OK. As shown below, the information regarding the requester and surveyed items are loaded. The items displayed for both Format 1 (Standard Type) and Format 2 (Detailed Type) are identical. Green Procurement Survey Tool Format 1(Standard Type)Ver3.23 Copyright(C) JGPSSI & NEC Soft, Ltd. LOAD JG Basic Information about Company Reference Number Date of Data Entry (YYYY/MM/DD) A100001 2005/03/15 Requester Information Company Name DUNS Number Division Name Contact Name Telephone Number Fax Number Email Address Requester’s management items 1 Requester’s management items 2 Requester’s management items 3 English ABC Inc. ****** ***** department XX YY 03-****-**** 03-****-**** Data Format Ver. 3.21 [email protected] Information about Parts/ Products/ Material Ascen ding No. Desce nding Product/subpart number of requester 1 ABC-001 2 3 4 Ascen ding Desce nding Product / subpart/material name of requester Material Grade No. Metal Type JIS symbols Coloring No. Thickness(mm) Color Large size Switch Unit 5.2 Items to Be Entered by Respondent (Basic Information, Surveyed Item Information, etc.) (1) Entering Information on the Respondent (Pink cells are required fields.) Enter respondent’s information, such as company name (refer to pp. 5-6 in Survey Response Manual). Example: Respondent's date of data entry (YYYY/MM/DD) Respondent Information Company Name DUNS Number Address Division Name Contact Name Telephone Number Fax Number Email Address Requester’s management items 4 Requester’s management items 5 Requester’s management items 6 Additional information regarding survey responses English abc inc. ******* ****, minato-ku, Tokyo abc dept. Mike Md. 03-****-**** 03-****-**** [email protected] Note : As a rule, the requester’s management items are entered by the requester. Do not change the pre-entered data, if any. (2) Enter manufacturer name, number, and name of the respondent (refer to p. 7 in Survey Response Manual). The respondent’s items 1, 2, and 3 can be used as a memo pad. JGPSSI Survey Response Tools Ver. 3 Operation Manual, March.12,2007 Third Edition P. 10 Example: Respondent's product/subparts /material number Manufacturer Name XXX Electronics abc-123 Respondent's product/subparts /material name Respondent's Item1 Respondent's Item2 Respondent's Item3 Switch Unit (3) Enter the data version and revision date. If there is no information available for the data version, leave it blank. (4) Choose a survey unit and enter a total mass per unit. - Choose a survey unit in the pull-down menu. - Enter a total mass for the preset survey unit in “g.” Example: If the survey unit is “piece” → mass for a surveyed item If the survey unit is “kg” → mass per kg = 1,000g Example: Data Version Revision Date YYYY/MM/DD Surveying Unit Survey Unit Mass (g/unit) piece Overall Content Flag 2500.000 Note: “Overall content flag” is automatically displayed. It cannot be entered manually. 5.3 Entering Information on Material Composition of Products In the basic information screen, click Input button for the row of the surveyed item you wish to enter, and then move to the screen for entering the information on material composition (see the table below). Surveying Unit piece Survey Unit Mass (g/unit) 2500.000 Overall Content Flag Input substances Input Input 1 2 Copy substances Clear substances Copy Copy Clear Clear Note: When you click Input, the following warning screen may be displayed. This is because no information is entered to specify the surveyed item. Click OK to move to the screen for entering the information on material composition of products. JGPSSI Survey Response Tools Ver. 3 Operation Manual, March.12,2007 Third Edition P. 11 Note: The screen for entering the information on material composition of products varies depending on the survey response tools. These screens will be explained in detail in the following sections. 5.3.1 Survey Response Tool Format 1 (Standard Type) - Entering Information on Material Composition of Products As shown below, the basic information and surveyed item information displayed on the previous screen are automatically displayed at the top of the screen. Basic Information about Company/ Parts/ Products/ Material Reference Number ABC-123-001 Error Check Error Confirmation XXX Electronics Product / subpart/material name of requester Material Grade No. Respondent's product/subparts/material number Respondent's product/subparts/ material name abc-123 Metal Type JIS symbols Coloring No. Thickness(mm) Respondent's Item1 Respondent's Item2 Respondent's Item3 Color Diameter(mm) Data Version Revision Date YYYY/MM/DD Requester's Item1 Requester's Item2 Surveying Unit Survey Unit Mass (g/unit) Switch Unit Information about Substance contained in Parts/ Products/ Material Requester's Item3 Substance Groups piece Content rate in homogeneous material: If the same intended use classification applies to several application area, enter the maximum value. It is indispensable only by level A. 2500.000 ALL N Content Flag by Threshold Level (Y:Content / N:Not Content) Intended use classification (Check appropriate items) Total Content (mg) Cadmium and Cadmium Compounds FALSE Cd-J-0 :Other intended use containing cadmium above 75ppm (*Explain details in the right-hand side columns) FALSE Cd-R-0 :Other intended use containing 75ppm or less of cadmium (*Explain details in the right-hand side columns) FALSE Cd-R-1 :Electric point and plating excluding uses banned by the amended EU Directive 76/769/EEC “91/338/EEC” FALSE Cd-R-2 :Optical glass, filter glass Cr-J-99 :Containing hexavalent chromium above 1000ppm : Impurities/recycled materials/contamination FALSE FALSE FALSE FALSE FALSE FALSE FALSE Cr-J-0 :Other intended use containing hexavalent chromium above 1000ppm (*Explain details in the right-hand side columns) FALSE Cr-R-0 :Other intended use containing 1000ppm or less of hexavalent chromium (*Explain details in the right-hand side columns) FALSE Cr-R-1 :For the prevention of corrosion of carbon steel cooling system in absorption refrigerators FALSE Cr-R-2 :Hexavalent chromium in corrosion preventive coatings of unpainted metal sheetings and fasteners used for corrosion protection and Electromagnetic Interference Shielding in equipment falling under category three of Directive 2002/96/EC (IT and telecommunications equipment). Exemption granted until 1 July 2007. FALSE Cd-E-1 :Thick film pastes Cd-E-2 :Batteries for electric vehicles Cd-E-3 :Optical components on glass used for Driver Assistance Systems Cd-RE-98 :Containing 75ppm or less of cadmium : Impurities/recycled materials/contamination Hexavalent Chromium Compounds (* : appropriate item) Cd-J-99 :Containing cadmium above 75pmm : Impurities/recycled materials/contamination Cd-R-3 :Cadmium in printing inks for the application of enamels on borosilicate glass. Cr-E-3 :(Absorption) refrigerators in motor caravans FALSE FALSE FALSE Cr-RE-98 :Containing 1000ppm or less of hexavalent chromium : Impurities/recycled materials/contamination FALSE Cr-E-1 :Anti-corrosion coatings Cr-E-2 :Corrosion preventive coating related to bolt and nut assembles for chassis applications Purpose of use/Intended use Application area Maximum content rate (ppm) Additional information on material composition of products (1) Click the “content flag by threshold level” column in each substance category to display the pull-down menu. Make sure to choose either Y or N (entry is required in all the 24 substance categories). You can also enter Y or N directly from your keyboard. Y and N are not case sensitive. Refer to the content flag flow chart illustrated on p. 13 in Survey Response Manual for details on determining Y or N. Note 1: Levels A and B have different criteria for content flag. Note 2: If the content flag is Y, answer all the items after (2) (some items are optional). Note 3: Even when the content flag is N, if you know about the content, enter the total content amount, intended use classification, and so on. All N button: Information about Substance contained in Parts/ Products/ Material Level A07 Print Large size Switch Unit Manufacturer Name A05 CANCEL 3.21 Product/subpart number of requester Classifi cation No. OK Respondent's date of data entry Data Format Ver. A100001 Classifi cation No. Substance Groups ALL N Content Flag by Threshold Level (Y:Content / N:Not Content) Total Content (mg) - If you click All N button with all content flag columns blank in the 24 substance categories, all columns for their content flag are automatically filled with N. - If you click All N button with Y already entered in one of the 24 substance categories, the following warning appears. JGPSSI Survey Response Tools Ver. 3 Operation Manual, March.12,2007 Third Edition P. 12 If you click Yes, N is automatically entered in the content flag for substance categories excluding those with Y already entered: “All N except Y” If you click No, N is automatically entered in the content flag for all substance categories including those with Y already entered: “All N (overwrite)” (2) Enter the total content amount (mg) of chemical substances contained in the unit set in the “survey unit” on the previous screen with two significant digits (third digit to be rounded). Although only the three decimal places of total content amount are displayed, enter the accurate total content amount. (If the content flag is Y, both Levels A and B require entry.) (Example) [Display] 2549 mg: 2500 mg 2500.000 1.1456 mg: 1.1 mg 1.100 0.00214 mg: 0.0021 mg 0.002 0.1 mg: 0.1mg 0.100 - Enter the greatest content amount that you know of. - For the content amount of metal compounds, enter an amount converted into metal elements contained in the compound rather than the compound amounts contained. (Refer to the metal conversion factor in Exhibit 5: JIG Detailed Chemical List in Survey Response Manual.) Example: Classifi cation No. A05 Substance Groups Cadmium and Cadmium Compounds Content Flag by Threshold Level (Y:Content / N:Not Content) Y Total Content (mg) 490.000 (3) Choose an applicable item in the intended use classification displayed for each substance category. - Click the box ( ) in the applicable use column on the right of each item to display the check mark. (If the content flag is Y, entry is required). See the example shown below. - Choose all intended use classifications applicable for the surveyed item to display * symbol. The description of intended use classification to be displayed on the screen is the same as the one for the intended use classification in Survey Response Manual in Exhibits 2 and 3. Each item is coded and defined. “R” placed in the middle of this code means the RoHS directive, E the ELV directive, RE an item associated to both directives. If there is no detailed intended use classification applicable on the list, choose “other use” such as Cd-J-0, and then describe it in the “additional information on material composition of products” column. JGPSSI Survey Response Tools Ver. 3 Operation Manual, March.12,2007 Third Edition P. 13 Example Intended use classification (Check appropriate items) (* : appropriate item) Cd-J-99 :Containing cadmium above 75pmm : Impurities/recycled materials/contamination TRUE Cd-J-0 :Other intended use containing cadmium above 75ppm (*Explain details in the right-hand side columns) TRUE Cd-R-0 :Other intended use containing 75ppm or less of cadmium (*Explain details in the right-hand side columns) FALSE Cd-R-1 :Electric point and plating excluding uses banned by the amended EU Directive 76/769/EEC “91/338/EEC” FALSE Cd-R-2 :Optical glass, filter glass FALSE FALSE FALSE FALSE FALSE FALSE Cd-R-3 :Cadmium in printing inks for the application of enamels on borosilicate glass. Cd-E-1 :Thick film pastes Cd-E-2 :Batteries for electric vehicles Cd-E-3 :Optical components on glass used for Driver Assistance Systems Cd-RE-98 :Containing 75ppm or less of cadmium : Impurities/recycled materials/contamination (4) Entering Intended Use, Application Areas, Maximum Content Rate in Homogenous Material, and Additional Information - In the intended use column, briefly describe the intended use for the chemical substance. Example 1: Stabilizer, plasticizer, colorant, flame retardant, rust inhibitor, soldering component, etc. Example 2: Primary component, heat stabilizer, electrical property improvement, mechanical property improvement, etc. - “Application areas” refers to the area containing a surveyed chemical substance found in a subpart’s component. For the name of application area, write a name used in specifications or drawings, a name used by a supplier, or a commonly used name. If multiple areas contain the same chemical substance, write its primary application area followed by “etc.” (Refer to p. 9 in Survey Response Manual and the examples of application in Exhibit 4.) Note: The items marked with * symbol in the intended use classification requires input of an intended use classification/purpose and an application area. The maximum character length of each item is up to 80 bytes . - The maximum content rate in homogenous material (ppm). This is not a required entry. For both Levels A and B, enter the content rate (ppm) in a homogeneous material found in the area containing chemical substances. If multiple areas have the same intended use classification, enter the greatest value. - If there is additional information on material composition of products, enter in the additional information column. The maximum character length of each item is up to 80 bytes. [Example] Purpose of use/Intended use Application area Maximum content rate (ppm) Impurities in brass/Stabilizer im Switch terminal/Resin frame 104 Stabilization/Anti-corrosion surfaContact point/frame surface platin 152 Additional information on material composition of products As for brass, its content is controlled to the RoHS standard (100ppm) or less Note: Once you have entered information required in the all 24 substance categories, proceed to “5.4 Error Check” on p. 18. JGPSSI Survey Response Tools Ver. 3 Operation Manual, March.12,2007 Third Edition P. 14 5.3.2 Survey Response Tool Format 2 (Detailed Type) - Entering Information on Material Composition of Products As shown below, the basic information and surveyed item information displayed on the previous screen are automatically displayed. Basic Information about Company/ Parts/ Products/ Material Reference Number ABC-001 Product / subpart/material name of requester abc Inc. Respondent's product/subparts/material number XYZ001 Material Grade No. Metal Type JIS symbols Coloring No. Thickness(mm) Respondent's Item1 Respondent's Item2 Respondent's Item3 Color Diameter(mm) Classifi cation No. Respondent's product/subparts/ material name Data Version Revision Date YYYY/MM/DD Switch A Information about Substance contained in Parts/ Products/ Material Level Error Check Error Confirmation Print Requester's Item1 Requester's Item2 Requester's Item3 Surveying Unit Survey Unit Mass (g/unit) Large size Switch Unit Manufacturer Name B CANCEL 3.21 Product/subpart number of requester A OK Respondent's date of data entry Data Format Ver. A100001 piece ALL N Content Flag by Threshold Level (Y:Content / N:Not Content) Substance Groups Content rate in homogeneous material: It is indispensable only by level A. 2500.000 Delete Add A05 Cadmium and Cadmium Compounds Add 1 A07 Hexavalent Chromium Compounds Add 1 A09 Lead and Lead Compounds Add 1 A10 Mercury and Mercury Compounds Add 1 A17 Tributyl Tin Oxide (TBTO) Add 1 A18 Tributyl Tins & Triphenyl Tins Add 1 B02 Polybrominated Biphenyls (PBBs) Add 1 B03 Polybrominated Diphenyl ethers (PBDEs) Add 1 B05 Polychlorinated Biphenyls (PCBs) Add 1 B06 Polychloronapthalenes (Cl³3) Add 1 B09 Short Chain Chlorinated Paraffins Add 1 C01 Asbestos Add 1 C02 Azo Colorants Add 1 C04 Ozone Depleting Substances Add 1 C06 Radioactive Substances Add 1 A01 Antimony and Antimony Compounds Add 1 A02 Arsenic and Arsenic Compounds Add 1 A03 Beryllium and Beryllium Compounds Add 1 A04 Bismuth and Bismuth Compounds Add 1 A11 Nickel Add 1 A13 Selenium and Selenium Compounds Add 1 B07 Vinyl Chloride Polymer (PVC) Add 1 B08 Brominated Flame Retardants Add 1 C05 Phthalates Add 1 Intended use classification (Check appropriate items) Content (mg) (* : appropriate item) Purpose of use/Intended use Application area Content rate (ppm) Additional information on material composition of products *: The right hand-side columns in (*Explain details in the right-hand side columns) indicates "Purpose of use/Intended use", "Application area" and "Additional information on material composition of products". (1) Click the “content flag by threshold level” column in each substance category to display the pull-down menu. Make sure to choose either Y or N (entry is required in all the 24 substance categories). You can also enter Y or N directly from your keyboard. Y and N are not case sensitive. Refer to the content flag flow chart illustrated on p. 13 in Survey Response Manual for details on determining Y or N. Note 1: Levels A and B have different criteria for content flag. Note 2: If the content flag is Y, answer all the items after (2). Note 3: Even when the content flag is N, if you know about the content, enter the content amount, intended use classification, and so on. Note 4: For both Levels A and B, if multiple areas contain the same substance categories, click Add button to add rows to enter information on material composition of products, and enter information on each area. Click Add button to add a row. Note 5: To delete data already entered, click the Delete column in the row in which you want to delete data. When the pull-down menu is displayed, choose V. If you click Delete button with V displayed in all rows you want to delete, all data in the rows selected is deleted. In the case of added rows, the entire selected rows will be deleted (see the table below). Classifi cation No. Substance Groups Content Flag by Threshold Level (Y:Content / N:Not Content) Add A05 Cadmium and Cadmium Compounds Delete Add Content (mg) 5 Y v v v A07 Hexavalent Chromium Compounds N Add 1 A09 Lead and Lead Compounds Y Add 1 A10 Mercury and Mercury Compounds N Add 1 JGPSSI Survey Response Tools Ver. 3 Operation Manual, March.12,2007 Third Edition P. 15 The maximum number of rows that can be added is 50 for the 24 substance categories. If you add more than 50 rows, the following warning appears. In this case you cannot respond with the detailed tool. Contact the survey requester for further instructions. All N button: Level Information about Substance contained in Parts/ Products/ Material Classifi cation No. Substance Groups ALL N Content Flag by Threshold Level (Y:Content / N:Not Content) Add Delete Content (mg) - If you click All N button with all content flag columns blank in the 24 substance categories, all columns for their content flag are automatically filled with N. - If you click All N button with Y already entered in one of the 24 substance categories, the following warning appears. If you click Yes, N is automatically entered in the content flag in the substance categories excluding those with Y already entered: “All N except Y” If you click No, N is automatically entered in the content flag for all substance categories including those with Y already entered: “All N (overwrite)” (2) Enter the area’s content amount (mg) of chemical substances contained in the unit set in the “survey unit” on the previous screen with two significant digits (third digit to be rounded). Although only the three decimal places of content amount are displayed, enter the accurate content amount. (If the content flag is Y, both Levels A and B require entry.) (Example) [Display] 2549 mg: 2500 mg 2500.000 1.1456 mg: 1.1 mg 1.100 0.00214 mg: 0.0021 mg 0.002 0.1 mg: 0.1mg 0.100 JGPSSI Survey Response Tools Ver. 3 Operation Manual, March.12,2007 Third Edition P. 16 - Enter the greatest content amount that you know of. - For the content amount of metal compounds, enter an amount converted into metal elements contained in the compound rather than the compound amounts contained. (Refer to the metal conversion factor in Exhibit 5: JIG Detailed Chemical List in Survey Response Manual.) . (3) If you click (or double-click) the right cell of “intended use classification” in which the area’s content amount has been entered, a pull-down list of intended use classification appears. Choose an applicable item. * symbol is displayed in the “applicable use” column. (If the content flag is Y, entry is required.) - Choose all intended use classifications applicable for the surveyed item to display * symbol. The description of intended use classification to be displayed on the screen is the same as the one for the intended use classification in Survey Response Manual in Exhibits 2 and 3. Each item is coded and defined. “R” placed in the middle of this code means the RoHS directive, E the ELV directive, RE an item associated to both directives. If there is no detailed intended use classification applicable on the list, choose “other use” such as Cd-J-0, and describe it in the “additional information on material composition of products” column. Example: New rows are added. Classifi cation No. Substance Groups Content Flag by Threshold Level (Y:Content / N:Not Content) Delete Add Add Content (mg) Intended use classification (Check appropriate items) (* : appropriate item) v Cd-J-0 :Other intended use containing cadmium above 75ppm (*Explain details in the right-hand side columns) v Cd-J-0 :Other intended use containing cadmium above 75ppm (*Explain details in the right-hand side columns) * * * * Cd-J-99 :Containing cadmium above 75pmm : Impurities/recycled materials/contamination 5 Cd-J-99 :Containing cadmium above 75pmm : Impurities/recycled materials/contamination A05 Cadmium and Cadmium Compounds Y v A07 Hexavalent Chromium Compounds N Add 1 Cr-RE-98 :Containing 1000ppm or less of hexavalent chromium : Impurities/recycled materials/contamination * A09 Lead and Lead Compounds Y Add 1 Pb-R-2 :High-melting point solder (lead alloy containing above 85% of lead by weight) * A10 Mercury and Mercury Compounds 1 Tributyl Tin Oxide (TBTO) Add 1 A18 Tributyl Tins & Triphenyl Tins Add 1 B02 Polybrominated Biphenyls (PBBs) N N N N Add A17 Add 1 (4) Entering Intended Use, Application Areas, Content Rate, and Additional Information - In the intended use column, briefly describe the intended use of the chemical substance. Example 1: Stabilizer, plasticizer, colorant, flame retardant, rust inhibitor, soldering component, etc. Example 2: Primary component, heat stabilizer, electrical property improvement, mechanical property improvement, etc. - “Application areas” refers to the area containing a surveyed chemical substance found in a subpart’s component. For the name of application area, write a name used in specifications or drawings, a name used by a supplier, or a commonly used name. Refer to p. 9 in Survey Response Manual and the examples of application in Exhibit 4. Note: Enter the area so that the homogenous material can easily be identified. Note: The items marked with * symbol with the intended use classification specified require entry of an intended use classification/purpose and an application area. The maximum character length of each item is up to 80 bytes. - Entering the content rate (ppm). Level A requires entry. For both Levels A and B, enter the content rate (ppm) for the homogenous material found in the area containing chemical substances. - If there is additional information on material composition of products, enter in the additional information JGPSSI Survey Response Tools Ver. 3 Operation Manual, March.12,2007 Third Edition P. 17 column. The maximum character length of each item is up to 80 bytes. Note: If characters exceed a cell width, they will be displayed running off the right end of the cell. Example: (* : appropriate item) Purpose of use/Intended use Application area Content rate (ppm) Additional information on material composition of products * * * * Impurities in brass Switch terminal Stabilizer impurities Resin frame 104 It is currently examined to control the content Stabilization Contact point 152 It is currently examined to control the content Anti-corrosion surface treatmentframe surface plating 85 It is currently examined to control the content * Impurities from metal surface treChassis 30 This substance does not require reporting, but * For jointing Component interior 90 As for brass, its content is controlled to #### 850000 5.4 Error Check (same procedure for both tools) Once you have entered the information required for the 24 substance categories, click the OK button at the top of the screen. As shown below, you are prompted to choose whether you wish to run an error check. Click Yes to run the error check. Click No to return to the former page (if you are creating the final response, make sure to click Yes and run the error check). - If an error is detected, the message “Error(s) found” is displayed. - Click OK to display the error or warning description for the error check result. The following is an example of an error check result. - Click Back to go back to the previous screen. Correct the error, and run the error check again. [ Error No.1015 ](A05/Cd-J-99)If [Intended use classification] is selected, please enter [Purpose of use/Intended use]. [ Error No.1015 ](A05/Cd-J-0)If [Intended use classification] is selected, please enter [Purpose of use/Intended use]. BACK [ Error No.1016 ](A05/Cd-J-0)If [Intended use classification] is selected, please enter [Application area]. [ Warning No.2006 ](A07/Cr-RE-98)[Content (mg)] is not entered while [Content Flag by Threshold Level (Y/N)] is 'N' and [Intended use classification] is s [ Error No.1018 ](A09/Pb-R-2)If [Intended use classification] is selected, please enter [Content (ppm)] of the substance group that corresponds to Level A - If no error/warning is detected, the screen returns to the basic information screen. - If only a warning is found, the following screen appears. Click Yes to display the warning description. Click No to return to the basic information screen. JGPSSI Survey Response Tools Ver. 3 Operation Manual, March.12,2007 Third Edition P. 18 5.5 Saving Content Entered in Survey Response Format (SAVE JGP) (same procedure for both tools) (1) If the error check finds no error/warning in the information on the screen of material composition of products, the screen returns to the basic information screen. There, Y or N is automatically displayed in the “overall content flag” column. With the surveyed items, if one or more Ys are displayed in the content flag of the 24 substance categories, Y is automatically displayed in the overall content flag. N is displayed in the overall content flag only when all the content flags of the 24 substance categories are N (see the table below). Note: Overall content flag is subject to error check. Surveying Unit piece Survey Unit Mass (g/unit) Overall Content Flag Input substances N Input Input Input 2500.000 Copy substances 1 2 3 Copy Copy Copy Clear substances Clear Clear Clear (2) Write comments regarding overall responses, if necessary, in the “additional information regarding survey response” at the bottom of the respondent’s information section (see the table on the following page). The maximum character length is up to 200 bytes. P ADD JGP SAVE JGP Item Setting Respondent's date of data entry (YYYY/MM/DD) 2007/02/12 Respondent Information Company Name DUNS Number Address Division Name Contact Name Telephone Number Fax Number Email Address Requester’s management items 4 Requester’s management items 5 Requester’s management items 6 Additional information regarding survey responses English abc inc. ******* ****, minato-ku, Tokyo abc dept. Mike Md. 03-****-**** 03-****-**** Error Check Error Confirmation Sort Pa [email protected] Although Level B substances do not require reporting. (3) Make sure that the respondent’s date of data entry has been entered. This field is required. (See the table above.) If the data entered is incorrect, the following message appears. Click Retry to correct the incorrect data. JGPSSI Survey Response Tools Ver. 3 Operation Manual, March.12,2007 Third Edition P. 19 (4) Click SAVE JGP button at the top of the screen. Then you will be asked to perform an error check, so click Yes (see the picture below). The error check checks both screens: the basic information screen; and the screen for product/subparts/material information and material composition information. Caution: when you do not run the error check, please read the Caution: <Condition to save in jgp file> in 4.3. (5) If the error check detects no error, a screen appears to choose a file to save (see the picture below). (If an error is detected, correct the error and then click SAVE JGP again.) - Choose a folder to save the file, and enter the file name in File Name and then click Save (see the picture below). Note: As shown above, the file type of Format 1 (Standard Type) is automatically set to jpg1. The file type of Format 2 (Detailed Type) is automatically set to jgp2. When the following message is displayed, click OK. Now the jgp file is successfully saved. 5.6 Exiting Survey Response Tools Choose File > Finish from the toolbar or Close. When the following screen is displayed, click either Yes or No as appropriate. JGPSSI Survey Response Tools Ver. 3 Operation Manual, March.12,2007 Third Edition P. 20 5.7 Sending jgp Files to Survey Requester Send the jgp file in which the response data is entered to the requester by e-mail or by other means. Note: As a rule, the requester and respondent should use jgp format to exchange data. 6. Data Conversion from Format 2 (Detailed Type) to Format 1 (Standard Type) 6.1 Data Conversion (from Detailed Type to Standard Type) To convert data from a (Detailed Type) jgp2 file to a (Standard Type) jgp1 file, load the jgp2 file with Format 1 (Standard Type) Tool. In this case, set the file type to jgp2 at LOAD JGP and then load the jgp2 file. If you click LOAD JGP, the following “Open File” screen appears. Choose jgp2 for the file type. Next, choose a file with an extension of jgp2, and click Open. When the following picture message, click OK to load the jgp2 file. JGPSSI Survey Response Tools Ver. 3 Operation Manual, March.12,2007 Third Edition P. 21 6.2 Data Conversion (from Detailed Type to Standard Type) Restrictions When loading the (Detailed Type) data in a jgp2 file with the Survey Response Tool (Standard Type), restrictions apply. Data conversion is executed under the following conditions. 1) Data is converted when loading detailed data using a standard tool. 2) Specifically, substance category unit line and intended use/area unit line are converted. Basic information line 1, basic information line 2, basic information line 3, and subparts unit line are loaded without being changed. 3) Substance Group Unit Line - The total content amount equals the sum total of the content amount entered for each substance category. - Additional information on material composition of products are incorporated with those with the same intended use classification in the order of loading (maximum character length is 80 bytes, and those exceeding it are truncated). *1, *2 4) Intended Use Classification/Subparts Unit Line - The intended use classification/purpose and application areas are incorporated with those with the same intended use classification in the order of loading (maximum character length is 80 bytes, and those exceeding it are truncated). *1, *2 - The content rate should be the greatest value in the same intended use classification. *1: Data is incorporated with a comma (single byte) placed between the data. *2: When truncated, the last two bytes are entered as “>>” (two single-byte greater-than signs). 7. Loading Data in Old Format (Ver. 1 and Ver. 2 jgp files) Both Standard Type and Detailed Type Survey Response Tools Ver. 3 can load data in a jgp file created with Survey Response Tools Ver. 1 and Ver. 2 (restrictions apply to loading data). In this case, set the file type to jgp at LOAD JGP and then load the jgp file. If you click LOAD JGP, the following screen “Open File” appears. Choose jgp for the file type. Next, choose a file with an extension of jgp, and click Open. The following message appears. Click OK. The data in the old format is loaded. JGPSSI Survey Response Tools Ver. 3 Operation Manual, March.12,2007 Third Edition P. 22 Note: Restrictions apply to data being loaded. Basic information and information on surveyed items can be loaded, but in the old format only the content amount (mg) can be loaded for the information on material composition of products. From the old format data, automatically entered content amount or manually entered content amount (whichever is the greater) is loaded as the total content amount. 8. Other Button Functions 8.1 Copy (see the table below) If you click the Copy button, you can only copy lower-level data (information on material composition of products) of the surveyed item in this line to a surveyed item in another line. Surveying Unit piece Survey Unit Mass (g/unit) Overall Content Flag Input substances N Input Input Input 2500.000 1 2 3 Copy substances Clear substances Copy Copy Copy Clear Clear Clear Procedure: Click the Copy button in the data row to be copied, and enter the number to copy it to as shown below, and then click OK. The target row number can be specified by individual rows or consecutive rows. Individual rows should be divided by a single-byte comma, and consecutive rows should use a single-byte hyphen. Example: Copying the same data to row 15 from rows 2, 5 and 8. 8.2 Clear If you click Clear, the screen below appears. Click OK to erase only the lower-level data (information on material composition of products) of the surveyed item in this line. Surveying Unit piece Survey Unit Mass (g/unit) 2500.000 Overall Content Flag Input substances N Input Input Input 1 2 3 Copy substances Clear substances Copy Copy Copy Clear Clear Clear JGPSSI Survey Response Tools Ver. 3 Operation Manual, March.12,2007 Third Edition P. 23 8.3 Ascending & Descending (Sorting Surveyed Items and Overall Content Flag) As shown below, click the Ascending or Descending button to sort the order displayed. Ascen ding Desce nding Product/subpart number of requester No. Ascen ding Desce nding Product / subpart/material name of requester Ascen ding Desce nding Manufacturer Name Ascen ding Desce nding Respondent's product/subparts /material number Ascen ding Desce nding Overall Content Flag 1 2 3 8.4 Sort Displays a “Sort” screen where you can sort the order to display. You can perform sorting based on surveyed items (other than those described in 8.3 above) serving as a key. As shown below, choose a sorting key phrase from the pull-down menu. You can set up to three keys in the order of priority. Choose either Ascending or Descending and then click OK. [Example] 8.5 ADD JGP Load additional jgp files. First choose a jgp file to load in the “Open File” screen. Basic information will not be loaded. As shown below, choose a file type and file name, and then click Open. JGPSSI Survey Response Tools Ver. 3 Operation Manual, March.12,2007 Third Edition P. 24 If subparts data is entered, loading starts with the line after the largest line number. Note: If no. 100 contains data, loading will not be performed. In this case, the screen below appears. If the total number of additional subparts exceeds 100, the data up to 100 can be loaded but the exceeding data will be ignored. In this case, too, the following screen appears. 8.6 Change Entry Heading If you click this button, the screen to change an entry heading appears as shown below. You can set the item heading (requester’s management items, requester’s items, and respondent’s items). - Enter additional information regarding the requester in requester’s management items 1-3, and use them based on the setting created by the requester. Do not use them for other purposes. (Usage examples: department code, business hub code, etc.) - Requester’s management items 4-6 are set by the requester to manage information regarding a respondent. Do not use them for other purposes. (Usage examples: business partner names, business partner codes, etc.) - Respondent items 1-3 are used by the respondent (respondent’s memorandum). Note: Data entered in the change entry heading screen is not reflected in the jgp file. The data entered is saved in the tool and the entered content will be displayed on the screen. Thus, it is recommended to use a different file name for the tool for each requester. JGPSSI Survey Response Tools Ver. 3 Operation Manual, March.12,2007 Third Edition P. 25 Example Item Setting Basic Information about Company Requester’s management items 1 Requester’s management items 2 Requester’s management items 3 Division Code Site Code Requester’s management items 4 Supplier Code Requester’s management items 5 Requester’s management items 6 Information about Parts/ Products/ Material Requester's Item1 Requester's Item2 Requester's Item3 XYZ OOO Respondent's Item1 Respondent's Item2 Respondent's Item3 Tool screen example (department code and business hub code are displayed as a result of above changes): Basic Information about Company Reference Number Date of Data Entry (YYYY/MM/DD) Requester Information Company Name DUNS Number Division Name Contact Name Telephone Number Fax Number Email Address Requester’s management items 1 Requester’s management items 2 Requester’s management items 3 Data Format Ver. 3.21 English Division Code Site Code 8.7 Print Subparts List Click this button on a screen containing basic information to display print preview and print. You can print basic information and products/subparts/material information. 8.8 Print Click this button on a screen containing information on material composition of products to display print preview and print. You can print the information on material composition of products contained on the display screen. 8.9 Error Check (Basic Information Screen) Performs an error check regarding the entered data. Checks the survey content of basic information and products/subparts/material information as well as survey content of material composition of products. If an error/warning is detected, an error screen appears. If no error/warning is detected, the following screen appears. 8.10 Error Display (Basic Information Screen) The result of error check is displayed. This button does not start error check. Click the button to display the result of an error check that had been previously performed. JGPSSI Survey Response Tools Ver. 3 Operation Manual, March.12,2007 Third Edition P. 26 8.11 Error Check (Material Composition of Products Information Screen) Performs an error check regarding the entered data. Checks the survey content of material composition of products that is being displayed. If an error/warning is detected, an error screen appears. 8.12 Error Display (Material Composition of Products Information Screen) The result of error check is displayed. This button does not start error check. Click the button to display the result of an error check that had been previously performed. 8.13 CANCEL (Material Composition of Products Information Screen) Discards the entered content and returns to the basic information and products/subparts/material information screen. The content of the screen returns to the previous information when the screen transferred from products/subparts/material information to information on material composition of products. JGPSSI Survey Response Tools Ver. 3 Operation Manual, March.12,2007 Third Edition P. 27